School Bursar

he requirements

Qualifications and Experience

• Bachelor’s Degree in accounting, finance or commerce.
  
• Certified Public Accountant (CPA) finalist or equivalent.
  
• At least 3 years of experience, preferably within an educational institution.
  
• Proficiency in accounting software.
  
• Strong understanding of Kenyan financial regulations and statutory requirements.
  

Financial Management

• Oversee day-to-day financial transactions, ensuring proper documentation and adherence to accounting standards.
  
• Lead budget specific discussions during budgeting process, including forecasting revenues and expenditures.
  
• Manage accounts payable and receivable, ensuring timely payments and collections.
  
• Conduct regular bank reconciliations and maintain accurate cash flow records.
  
• Managing of petty cash
  
• Enforce practices that are in line with company’s finance policies among the school staff & other stakeholders.
  

Fee Collection and Student Accounts

• Ensure accurate billing of tuition and other fees, and oversee the collection process.
  
• Maintain up-to-date student financial records, including ledgers and receipts.
  
• Implement and monitor payment plans for students as necessary.
  

• Maintain monthly revenue report template and National Financial Institute (NFI).
  
• Sending monthly reminders on fees to parents and making calls for non–responsive cases.
  
• Monitoring and taking corrective measures against fee defaulters and report to HT for escalation and further action.
  
• Maintaining receipts of payment from other incomes e.g. Use of facilities – Swimming pool / hall / field hire, other disposals etc.
  
• Banking duties which include cheque deposits, following up on direct banking and bank transfers.
  
• New admissions /Exit
  
• Confirm approval of admissions.
  
• Follow up on payments
  
• Ensure deactivation of students who have left the school.
  
• Reconciliation of class registers and SIS to match student numbers.
  
• Processing of approved and authorized caution refund upon student clearance.
  

Procurement and Asset Management

• Coordinate procurement processes, ensuring value for money and compliance with procurement policies.
  
• Maintain an up-to-date inventory of school assets and oversee their proper utilization.
  
• Ensure the safeguarding of school assets through proper coding and record-keeping.
  

Compliance and Reporting

• Prepare and submit accurate financial reports to the school management and relevant authorities.
  
• Ensure compliance with statutory financial regulations, including tax fillings and audits
  
• Collaborate with internal and or external auditors during financial audits and implement recommended improvements.