Secretariat & Projects Implementation Manager

Job Specifications

Academic:

• Bachelor’s degree in Project Management, Development Studies, Business, Social Sciences, or related field.
  
• Certification in project management (e.g., PMP, PRINCE2, SAFe) is an added advantage.
  

Experience:

• Over 5 years’ experience in end-to-end project implementation or development program management.
  
• Demonstrated experience working in at least one of the thematic areas.
  
• Experience cultivating strategic partnerships and co-funding relationships.
  
• Team management experience
  

Skills & Competencies

• Strong analytical, planning, and organizational skills.
  
• Excellent communication and stakeholder management abilities.
  
• Strong report-writing and presentation skills, including the ability to synthesize complex information clearly.
  
• Budgeting and financial monitoring capability.
  
• Ability to work independently, manage multiple projects, and meet deadlines.
  

High integrity, accountability, and commitment to social impact.

Project Identification and Scoping

• Conduct research and stakeholder consultations to identify high‑impact projects aligned to the identified thematic priorities.
  
• Assess feasibility, and alignment with the set strategic objectives.
  
• Identify potential beneficiaries, define budgetary and capacity requirements
  
• Identify potential risks and mitigants for each proposed project
  
• Prepare concept notes and project proposals for review by the Trustees.
  

Partnership Development and Co-Funding Mobilization

• Map and engage potential co‑funding partners including development agencies, philanthropic organisations and private sector entities.
  
• Prepare funding proposals, partnership pitches, and investment cases to attract and secure co‑funding.
  
• Coordinate partnership meetings, follow‑ups, and documentation of agreements.
  

Project Implementation and Coordination

• Coordinate and oversee the implementation of projects and initiatives as per the project scope, plan and budget from the beginning to the end of each project approved by the Trustees
  
• Assist in evaluation and selection of partners, vendors, consultants, and service providers for Trustee-approved projects.
  
• Develop detailed project plans including timelines, budgets, risk registers, and KPIs.
  
• Coordinate end-to-end project execution with implementing partners and community stakeholders.
  
• Ensure seamless communication between field teams, implementing partners, and Trustees.
  

Monitoring, Evaluation and Learning

• Define baseline and endline measurements to enable appropriate monitoring and evaluation of impact
  
• Ensure development of appropriate rubrics for data capture to enable future learning
  
• Coordinate the audit process of implemented projects in line with Central Bank of Kenya (CBK) requirements.
  
• Conduct field visits to assess implementation quality and gather data.
  
• Consolidate lessons learned and best practices to improve future project design and delivery.
  
• Enhance project implementation success by adoption of project learnings from previous implementations
  

Reporting and Governance Support

• Prepare monthly, quarterly, and ad hoc project status monitoring reports for the Trustees.
  
• Present dashboards on progress, risks, expenditure, impact metrics, and partner contributions.
  
• Ensure the integration of Environmental, Social, and Governance (ESG) factors into project implementation.
  
• Provide documentation and support during audits, governance reviews, and trustee meetings.
  

Stakeholder Engagement and Communication

• Maintain strong relationships with community representatives, implementing partners, and beneficiaries.
  
• Support the development of communications materials including success and impact stories.
  
• Drive community engagement and participation in project implementation to drive community ownership
  
• Develop unique brand identity and assets in collaboration with LOOP DFS Marketing and the Trustees.
  
• Ensure strong project visibility and adequate PR exposure within the LOOP community, NCBA family and the general public.
  
• Act as the liaisons officer for events, workshops, and partner forums as required.
  

Secretariat Management

• Develop annual work plans and performance reports for the Secretariat.