Senior Administrator, Governance

Qualifications

• Minimum of 4 years' experience in a busy corporate environment.
  
• Diploma or bachelor’s degree in law, Business, Business Administration, Corporate Governance or related field.
  
• Accredited Project Management certifications will be an added advantage.
  
• Experience in interacting with senior leadership and board directors.
  
• Experience in planning/ organizing for committee, board, general meetings, engaging with the various stakeholders in the process and attending meetings with minimal supervision and preparation for board trainings.
  
• Experience in working with public listed entities is an added advantage.
  
• Good interpersonal, oratory and written skills and ability to work with a diverse range of stakeholders.
  
• Ability to handle confidential information with integrity and discretion.
  
• Proficiency in Microsoft Office Suite and Board portal software, use of artificial intelligence and digital transformation.
  

• Health and Safety
  
• Uphold the company code of conduct, policies and procedures, ensuring integrity and accountability in every aspect of your work.
  
• All employees have a responsibility to adhere to safety, health, and wellbeing policies, guidelines and procedures in all actions and decisions.
  
• Assist in the preparation, collation and distribution of Board and Committee papers.
  
• Coordinate logistics for Board and Committee Meetings (Scheduling meetings, coordination of venue, technology and documentation management.)
  
• Compilation of directors’ attendance for both the Safaricom Plc board and board subsidiaries and preparation of the quarterly board remuneration schedule.
  
• Assist with the timely follow up on agreed actions with the senior management teams for the board and board subsidiaries.
  
• Maintain an annual calendar of Board and Committee meetings for the Safaricom Plc Board and its subsidiaries aligned to regulatory and business requirements.
  
• Support the Governance Centre of Excellence with the maintenance of the physical statutory registers, records and filings with the regulators including the Business Registration Services, Companies registry and Capital Markets Authority.
  
• Support shareholder engagement including the coordination of the Annual General Meeting, any Extraordinary General Meetings, Investor Relation Forum, Board and Board Subsidiaries events and retreats, Board Strategy sessions and Half and Full Year Results Announcements and board events.
  
• Support implementation of Governance Training and Induction for Directors.
  
• Ensure safe custody of corporate records, charters, minutes and official company seals.
  
• Manage document workflows, databases and electronic governance systems.
  
• Provide administrative support to the Governance Center of Excellence team.