SENIOR IMPORTS & EXPORTS OFFICER

1. Proven experience in marine insurance cover arrangement and claims processing.
   
2. Strong understanding of Kenyan customs procedures, HS codes, tariffs, and regional trade frameworks.
   
3. Advanced hands-on experience with KENTRADE, SIMBA System, and iCMS.
   
4. Proficiency in Microsoft Office applications and other ERP Systems.
   

5. Strong experience working with clearing and forwarding agencies.
   

6. Demonstrated knowledge of sugar import certification processes.
   

7. Excellent leadership, coordination, analytical, and problem-solving skills.
   

8. High level of accuracy, integrity, and attention to detail.
   

1. Regulatory Compliance & Documentation

• Government Liaison: Ensures full adherence to regulations from the KRA, KENTRADE, KEBS, and PPB.
  

• Permit Management: Processes import and export licenses and permits specifically through the KENTRADE portal.
  

• Customs Declarations: Oversees accurate lodging of declarations using the SIMBA and iCMS systems to ensure timely clearance.
  

• Documentation Control: Manages all vital paperwork including invoices, packing lists, certificates of origin, and export-market certificates.
  

• Audit Support: Maintains comprehensive records to support internal and external audits.
  

2. Specialized Commodity & Operational Management

• Sugar Industry Expertise: Specifically manages sugar import certifications, including inspections, duty remission, and reconciliation.
  

• Regional Oversight: Coordinates export activities within Kenya and the wider East African region.
  

• Exemptions: Handles specialized KEBS exemptions and approvals required for manufacturing.
  

3. Logistics, Insurance & Risk Mitigation

• Marine Insurance: Arranges cover for all consignments and leads the end-to-end claims process, including liaison with surveyors and insurers.
  

• Vendor Management: Monitors the performance of clearing and forwarding agencies to prevent delays and demurrage.
  

• Supply Continuity: Tracks shipment timelines and proactively addresses risks to ensure raw materials reach production without interruption.
  

• Incoterms & Freight: Negotiates freight rates and applies a deep understanding of Incoterms to international shipments.
  

4. Financial & Cost Control

• Cost Optimization: Monitors and controls expenses related to duties, taxes, freight, and logistics.
  

• Strategic Advice: Stays updated on changes to customs laws and tariffs to advise management on cost-saving initiatives.
  

5. Internal Collaboration & Reporting

• Cross-Functional Alignment: Coordinates with procurement, warehouse, finance, and sales to align logistics with business needs.
  

• Executive Reporting: Provides the Director with regular performance reports covering lead times, compliance, and costs.