Stocks Controller

Finlays is a subsidiary of the Swire Group, which is a diversified conglomerate headquartered in London. It is a leading independent business-to-business supplier of tea, coffee, and botanical solutions to beverage brand owners worldwide. The group has established itself as a reliable, responsible, innovative, and sustainable supplier with a deep knowledge and passion for its products.

We invite applications for the position of Stocks Controller at our Mombasa, Kenya operations.

Job summary

Minimum requirements

• Bachelor’s degree in accounting, Finance, or a related field.

• Professional accounting certification (e.g., CPA-K, ACCA) will be an added advantage.

• Proven experience in accounting, preferably in accounting for inventory.

• Strong knowledge of inventory management systems and Microsoft Navision Business Central.

• High attention to detail and strong analytical skills.

• Proficiency in the use of modern AI data analytics tools such as Copilot, PowerApps, and Power BI.

• Excellent teamwork, communication, and organizational skills.
  

• Ability to work independently and meet strict deadlines.
  

• Tea Stock Accounts reconciliations between physical stocks and the General Ledger.

• Supervision of all stock entries, both JFM and 3rd parties (Producers).

• Quarterly stock take management for all stocks and stores.

• Stock input in the ERP system for all auction and private tea purchase orders.

• Update of tea stocks in transit, both local and foreign purchases (in-built system-based report in BC already exists)

• Ensure data input in the ERP system is accurate and make any adjustments within the authorized limits.

• Facilitate the identification of every tea stock item on the warehouse floor.

• Facilitate all the demands on a need basis to enhance the efficiency of the trading supply chain systems.

• Be conversant with all tea stock reports and understand fully the duties related to tea stock inventory management.

• Stick within the stipulated reporting deadlines of the routine reports, which include the tea purchase summary reports, the average auction prices report, and all weekly stock reports.

• Maintain and keep a good filing system of tea purchase invoices and auction catalogues.

• Verify and validate all stock out of blends, shipping instructions for accurate stock balances daily.

• Verify and validate all Blend confirmations, outturn reports, and timely stocking out for accuracy of stock reports

• Preparing and sending the stock list and teaboard to C&F Declaration every Thursday and Monday morning for compliance and declarations.

• Troubleshot and resolved stockout errors for both blends and shipping instructions.
  

• Enforce and adhere to the existing stock control procedures

• Adherence to the stock cut-off procedures

• Confirmation of the accuracy of tea invoice postings in the ERP system on a weekly basis.

• Responding to queries on tea stocks data variations.

• Solving stockout errors from warehouses in Navision

• Preparation of the Operations metrics report on a monthly basis.

HOW TO APPLY