Supplies Office

Key Duties and Responsibilities

• Receive, inspect, and verify supplies delivered to the hospital to ensure compliance with purchase orders and quality requirements.
  
• Maintain accurate records of stock receipts, issuances, transfers, and balances.
  
• Issue supplies to departments in a timely manner while ensuring proper documentation and authorization.
  
• Monitor stock levels and initiate replenishment requests to prevent stock-outs.
  
• Ensure proper storage, handling, and organization of supplies in accordance with recommended standards.
  
• Conduct routine stock counts, inventory reconciliations, and periodic stock audits.
  
• Monitor expiry dates and stock movement to minimize losses resulting from expired, damaged, or obsolete items.
  
• Maintain inventory records within the hospital inventory management system.
  
• Prepare inventory reports and provide stock status updates to management as required.
  
• Assist in investigating stock discrepancies and implementing corrective actions.
  
• Ensure cleanliness, orderliness, and security of stores and storage areas.
  
• Collaborate with procurement and user departments to support efficient supply chain operations.
  

Requirements

Qualifications and Experience

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
  
• Professional qualification in Procurement and Supply Chain Management will be an added advantage (Preferred).
  
• Minimum of three (3) years’ experience in stores management, inventory control, supplies management, or logistics operations.
  
• Experience working in a healthcare institution, pharmacy stores, or a similar environment is preferred.
  
• Demonstrated experience in inventory management systems and stock control processes.
  
• Knowledge of inventory management principles and warehouse operations.
  

Required Skills and Competencies

• Strong inventory management and stock control skills.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office applications and inventory management systems.
  
• Strong organizational and record-keeping abilities.
  
• Attention to detail and high level of accuracy.
  
• Ability to analyze stock trends and inventory requirements.
  
• Strong problem-solving and decision-making skills.
  
• Ability to work effectively with multiple departments and stakeholders.
  
• Good planning and time management skills.
  
• High level of professionalism, integrity, and accountability.
  

Expected Outcomes

• Accurate inventory records and stock accountability.
  
• Continuous availability of supplies to support hospital operations.
  
• Reduced stock losses, expiries, and inventory discrepancies.
  
• Timely receipt, storage, and distribution of supplies.
  
• Efficient inventory management and stock replenishment processes.
  
• Well-organized, secure, and compliant storage facilities.
  
• Timely preparation of inventory reports and stock status updates.
  
• Improved operational efficiency through effective supplies management.