Devising and maintaining office systems, including data management and filing.
Arranging travel, visa and accommodation; and occasionally traveling with the director to take notes or dictations at meetings or to provide general assistant during presentations.
Screening phone calls, inquiries and requests, and handling them when appropriate.
Drafting and typing Memoranda, Letters and any other communication.
Responsible for maintaining a sound filing system for correspondence and other documents held in the office of the Plant Director.
Receiving, recording, monitoring and co-coordinating business correspondence.
Receiving and screening of visitors
Screening and re-routing business and personal telephone calls appropriately
Fixing appointments for the Plant Director.
Scanning/Photocopying copies for Plant Director’s Office.
General office management.
Any other duties as assigned by the Assistant Director.
Grade twelve (12) School Certificate or Equivalent
Member of the Professional Secretaries Association of Zambia will be an added advantage.
Good communication skills
Leadership ability and strong management skills.
Good data gathering and analysis skills.
Baseline problem analysis and solving skills.
Creativity and an ability to think out of the box.
Ability in the use of MS Office
Minimum Typing Speed 45/55 wpm and Shorthand speeds 90/100 wpm
Bachelor’s degree/Diploma in Secretarial/Management Studies/Business Studies/Social Science will be an added advantage.

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Entry and Basic-level Administrative, clerical jobs in Lagos, Nigeria