Essential Education Desirable Education
The successful candidate will have the following background:
- A good basic education with at least grade 12 and passes in Mathematics and English.
- Excellent IT skills with working knowledge in Microsoft Word and Excel.
- Three years' experience in a similar role with basic finance responsibilities.
Desirable Education:
- Grade 12 Mathematics and English.
- Knowledge of CAFM, CMMS or PPM management, Access Requests, change management system and PowerPoint.
- Experience covering both administrative and financial aspects.
- Supervisory experience recommendation.
Not exhaustive or necessarily in order of importance:
- Assist in the issue of PPMs from the CMMS system, together with the update and maintenance of accurate records.
- Arrange site access for sub-contractors carrying out planned maintenance, including raising of Change requests and obtaining RAMS and compiling subcontractor packs.
- Update sub-contractor logbooks as required and requested, including filing of completed subcontractor
- maintenance packs and reports.
- Ensure that supplier and subcontractor feedback is regularly recorded.
- Assist with the submission of subcontractor and extra works quotations.
- Raise extra works purchase orders and send to suppliers and subcontractors.
- Support the tendering process for subcontractors and ensure all necessary service contract purchase orders are raised in a timely manner ready for the services required to operate the facility.
- Compile and submit time sheets.
- Monitoring and reporting of staff absence, update and maintain holiday/absence tracker.
- Assist with arranging staff training.
- Update/maintain contract training matrix.
- Responsible for compiling monthly Contract Reports.
- Assist contract management with filing to update and maintain contract logbooks.
- Deal with sub-contractor invoices and any associated queries, assisting with checking/processing for payment of all CBRE monthly invoices.
- Compiling the monthly site financial reconciliation.
- Supporting the Contract Management Team in ensuring the financial records, systems and reports are kept up to date, together with progressing contract Works in Progress, invoicing and credit control etc.
- Assist where needed with day-to-day enquiries from the CBRE team and Client.
- General administration and logistical support to contract Management.
