Qualifications

• Proven experience in developing web based platforms or Grants management systems with 3 or more similar clients
  
• Strong understanding of Automations, workflow based systems and user role management.
  
• Experience working with NGOs or development organisations
  
• Capacity to deliver within the required timeline
  
• Availability of a qualified technical team
  
• Data security certifications (ISO 27001 preferred)
  
• Soc 1 type 2 IT audit report
  
• References from NGOs or donor agencies
  

Objective

• To design, customize, deploy, and support a secure, scalable, and fully integrated Grant Management, governance and compliance management system. System that manages the entire grant lifecycle from registration to final reporting for approximately 200 NGO grantees.
  

The selected vendor will be responsible for:

• Design, development/customization and integration of a web-based platform for Grants project management system
  
• Development of dashboards for applicants and internal users
  
• System configuration/customization
  
• Secure hosting (cloud preferred)
  
• Data migration (if required)
  
• API integration capability
  
• Development of applicant interface for registration, login, and submission of applications
  
• Creation of a multi-level review workflow for Coordinators, Project Manager, Finance Team, and Audit (Workflow automation )
  
• Integration of document upload and storage system
  
• Deployment of the Grants Management System on a secure hosting environment
  
• Implementation of approval and feedback system across all review stages
  
• Inclusion of grant disbursement tracking, including upload of payment evidence and amount disbursed
  
• Deployment, testing, and user training
  
• Ongoing Technical support & maintenance within the agreed timeline