Asset Officer - DCT Okpella

JOB RESPONSIBILITIES

• Record details of assets, including asset number, description, purchase date, cost, location, condition, and person/department assigned.
  
• Tag and identify company assets with appropriate asset numbers or identification labels.
  
• Monitor the movement, transfer, allocation, and disposal of company assets.
  
• Ensure that vehicles, trucks, motorcycles, equipment, and other operational assets are properly documented.
  
• Track vehicle and equipment ownership documents, registration, insurance, licenses, and other relevant documents.
  
• Monitor the condition and utilization of company assets and report damaged, missing, idle, or underutilized assets.
  
• Coordinate with the Maintenance Department to ensure timely servicing and repairs of vehicles and equipment.
  
• Maintain records of vehicle maintenance, repairs, mileage, fuel usage, and other relevant operational information where applicable.
  
• Conduct periodic physical verification and inventory checks of company assets.
  
• Investigate and report discrepancies between physical assets and asset records.
  
• Prepare reports on asset movements, condition, utilization, losses, damages, and disposals.
  
• Ensure that assets are properly handed over to employees, drivers, branches, or departments using appropriate documentation.
  
• Monitor assets assigned to staff and ensure proper accountability upon transfer, resignation, or termination.
  
• Assist in the procurement and registration of new assets.
  
• Work with the Finance Department to ensure that asset purchases and disposals are properly recorded.
  
• Assist with asset valuation, depreciation schedules, and reconciliation where required.
  
• Ensure proper documentation and approval for the disposal, sale, transfer, or write-off of company assets.
  
• Report cases of theft, loss, misuse, or unauthorized disposal of company assets to management.
  
• Ensure compliance with company asset management policies and procedures.
  
• Maintain proper filing of asset-related documents.
  
• Perform other duties assigned by management.
  

• Maintain accurate records of all company vehicles, trucks, buses, motorcycles, and other transport equipment.
  
• Track vehicle registration, insurance, roadworthiness certificates, permits, and renewal dates.
  
• Monitor vehicle allocation to drivers and branches.
  
• Maintain records of vehicle mileage and maintenance history.
  
• Track Trucks that are operational, under repair, idle, or out of service.
  
• Liaise with drivers and the Maintenance/Workshop team regarding vehicle condition and repairs.
  
• Conduct periodic physical inspection of Trucks and transport equipment.
  
• Report unauthorized use, misuse, accidents, damages, or missing vehicle accessories.
  
• Ensure that vehicle handover and return procedures are properly documented.
  
• Prepare periodic fleet and asset status reports for management.
  

• B.Sc. or HND in Accounting, Finance, Business Administration, Estate Management, Logistics, or a related field.
  
• 2–4 years of relevant experience in asset management, inventory control, administration, finance, logistics, or transport operations.
  
• Experience in a transport, logistics, haulage, or fleet management company is an advantage.
  
• Good knowledge of asset management and inventory control procedures.
  
• Good knowledge of Microsoft Excel and asset/accounting software.
  
• Strong record-keeping and organizational skills.
  
• Good numerical and analytical abilities.
  
• Excellent attention to detail.
  
• Good communication and interpersonal skills.
  
• Ability to conduct physical asset verification and inspections.
  
• High level of integrity, accountability, and confidentiality.
  
• Ability to work independently and coordinate effectively with different departments.
  

• Accuracy and completeness of the asset register.
  
• Percentage of company assets properly tagged and documented.
  
• Timeliness of asset verification and reconciliation.
  
• Reduction in lost, missing, or unaccounted assets.
  
• Proper tracking of vehicle and equipment documentation.
  
• Timely renewal of vehicle licenses, insurance, permits, and other statutory documents.
  
• Proper documentation of asset transfers, handovers, and disposals.
  
• Reduction in asset misuse and unauthorized use.
  
• Accuracy and timeliness of asset reports.
  

• Asset and inventory management
  
• Record keeping and documentation
  
• Fleet monitoring
  
• Microsoft Excel proficiency
  
• Attention to detail
  
• Analytical and problem-solving skills
  
• Communication skills
  
• Organization and time management
  
• Accountability and integrity
  
• Teamwork
  
• Confidentiality
  

Benefits

• Private Health Insurance
  
• Paid Time Off
  
• Training & Development