Deputy General Manager, Administration

Key Responsibilities:

1. Administrative Management

· Provide strategic direction and oversight for all administrative activities and support services.

· Develop and implement administrative policies, procedures, and standards in line with organizational objectives.

2. Facilities and Office Management

· Oversee the management and maintenance of office facilities, buildings, and other administrative infrastructure.

· Ensure a safe, functional, and conducive working environment for employees.

3. Transport and Logistics Management

· Oversee staff transportation, fleet management, and other logistics-related activities.

· Ensure effective utilization and maintenance of company vehicles and other logistical resources.

4. Vendor and Service Provider Management

· Manage relationships with external vendors, contractors, and service providers.

· Ensure quality, timely delivery, and cost-effective provision of administrative services.

5. Employee Welfare and Support Services

· Coordinate employee welfare initiatives and administrative support services.

· Address employee administrative concerns and ensure timely resolution of issues.

6. Budget and Cost Management

· Develop and manage the Administration Department's budget.

· Monitor administrative expenditure and identify opportunities for cost optimization.

7. Policy and Compliance

· Ensure compliance with company policies, statutory requirements, and applicable administrative standards.

· Establish appropriate controls to minimize administrative and operational risks.

8. Team Leadership and Stakeholder Management

· Lead, mentor, and develop the Administration team to achieve departmental objectives.

· Collaborate with HR, Finance, Operations, Security, Procurement, and other departments to support business operations.

Qualifications and Experience:

· B.Sc./HND in Business Administration, Management, or a related field with a minimum of 27 years of relevant post-qualification experience.

· OR an MBA with a minimum of 24 years of relevant post-qualification experience.

· Proven experience in a senior administrative or management position, preferably within a large organization or industrial environment.

· Extensive experience in facilities management, logistics, fleet management, vendor management, employee welfare, and general administrative operations.

· Demonstrated ability to provide strategic leadership and effectively manage administrative functions and support services.

· Experience in managing budgets, service providers, contracts, and administrative resources.

· Strong knowledge of administrative policies, procedures, compliance requirements, and best practices.

Skills and Competencies:

· Strong leadership and people-management skills.

· Excellent administrative and organizational skills.

· Strong analytical and problem-solving abilities.

· Excellent communication and interpersonal skills.

· Strong negotiation and stakeholder-management skills.

· Ability to manage budgets and control administrative costs.

· High level of integrity, discretion, and professionalism.

· Ability to work under pressure and manage multiple priorities.

· Strong decision-making and strategic-thinking abilities.

· Must possess interpersonal astuteness and the ability to communicate effectively.

Working Conditions:

· The role is primarily office-based but requires regular interaction with various departments, facilities, and operational areas.

· May require occasional work outside normal working hours to support business operations and resolve administrative issues.

· Regular engagement with employees, contractors, vendors, and other stakeholders is expected.