Executive Assistant

1. Administrative Support

• Manage the Pastor's calendar, appointments, and scheduling of meetings.
• Coordinate travel arrangements, itineraries, and speaking engagements.
• Prepare correspondence, reports, presentations, and sermon-related materials.
• Handle incoming calls, emails, and requests on behalf of the Pastor.

2. Ministry & Church Coordination

• Liaise with ministry leaders, staff, and external partners.
• Assist in planning church services, events, conferences, and special programs.
• Track and follow up on ministry projects and assignments.
• Support communication between the Pastor and congregation members.

3. Confidential & Pastoral Support

• Handle sensitive information with discretion and confidentiality.
• Assist in organizing counseling schedules and pastoral care appointments.
• Maintain records related to church activities and leadership meetings.

4. Meeting & Event Management

• Schedule and coordinate leadership and departmental meetings.
• Prepare agendas, take minutes, and track action items.
• Ensure timely follow-up on decisions and deliverables.

5. Communication & Representation

• Draft announcements, memos, and official communication on behalf of the Pastor.
• Represent the Pastor in meetings when required.
• Ensure alignment of communication with church vision and values.

Qualifications & Requirements

• Bachelor's degree in Administration, Management, Theology, or related field (preferred).
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office / Google Workspace tools.
• Ability to multitask and work under pressure in a ministry environment.
• Strong interpersonal and relationship management skills.

Personal Attributes

• Strong Christian faith and alignment with the church's beliefs and values.
• Servant leadership mindset.
• High emotional intelligence and empathy.
• Detail-oriented and proactive.
• Ability to work independently and as part of a team.