Facilities Manager

Qualification and Experience

• Bachelor’s Degree in HR, Social Sciences, Business Administration, Engineering, or related field
  

Professional Qualification:

• Membership of Chartered Institute of Personnel Management (CIPM) or relevant professional body
  

Experience:

• Minimum of 8 years’ experience in facility or administrative management
  
• Experience in manufacturing or industrial environment is an advantage
  

1. Operational Responsibilities

• Oversee facility maintenance including electrical, plumbing, HVAC, and general repairs.
  
• Manage space allocation and optimize utilization across the facility.
  
• Supervise utilities management (electricity, water, gas, waste).
  
• Develop and implement effective waste management and recycling programs.
  
• Coordinate pest control and landscaping services to maintain facility standards.
  

2. Safety & Security Responsibilities

• Develop and implement emergency response plans (evacuation, fire safety, first aid).
  
• Identify risks and implement mitigation strategies within the facility.
  
• Oversee installation and maintenance of security systems (CCTV, alarms).
  
• Manage access control systems and visitor management processes.
  
• Ensure compliance with health, safety, and security regulations.
  

3. Administrative Responsibilities

• Prepare and manage facility budgets, including cost control and forecasting.
  
• Negotiate and manage vendor/service provider contracts.
  
• Conduct regular facility inspections and ensure timely corrective actions.
  
• Maintain accurate records for maintenance, inspections, and compliance.
  
• Communicate facility-related updates to stakeholders (staff, contractors, visitors).
  

4. Sustainability & Energy Management

• Develop and implement energy optimization strategies.
  
• Drive sustainability initiatives (recycling, green practices, efficiency programs).
  
• Implement water conservation measures.
  
• Monitor and reduce waste generation across the facility.
  

5. Strategic Responsibilities

• Contribute to administrative and corporate strategic planning.
  
• Drive process improvement initiatives for efficiency and innovation.
  
• Support change management initiatives impacting facility operations.
  

6. Other Responsibilities

• Manage facility-related projects (renovations, upgrades, expansions).
  
• Coordinate office moves and relocations.
  
• Identify and implement continuous improvement initiatives.
  
• Ensure compliance with management systems (QMS, FSSC, OHSAS, EMS, etc.).