Head, Logistics & Road Safety Operations

Key Roles & Responsibilities:

Refined Product Lifting — Fan Slip & Waybill Management

• Oversee the end-to-end process for refined product lifting, ensuring all authorized off-takers and customers are properly scheduled and processed.

• Manage the issuance, verification, and control of fan slips (loading authorizations) for all products lifted from the refinery, ensuring alignment with approved product allocations and sales orders.

• Generate, review, and file waybills for every product lifting transaction, capturing accurate details of product type, volume, destination, transporter, and driver.

• Ensure a robust reconciliation process between fan slips issued, waybills generated, and actual volumes lifted, flagging and resolving any discrepancies promptly.

• Coordinate with the Commercial, Sales, and Finance teams to ensure lifting schedules aligned with customer nominations, payment confirmations, and product availability.

• Maintain a secure, auditable documentation system for all lifting records in compliance with NUPRC regulations and internal controls.

• Manage truck queuing, bay allocation, and loading operations to ensure orderly, safe, and efficient product lifting at the loading gantry/terminal.

Port-to-Refinery Delivery Management

• Plan, coordinate, and oversee the transportation of all spares, equipment, chemicals, and materials from the port to the refinery site.

• Manage a fleet of owned or contracted trucks and heavy haulage vehicles, ensuring availability, roadworthiness, and scheduling efficiency.

• Develop and implement optimal delivery routes, schedules, and contingency transport plans.

• Ensure all cargo is handled, loaded, and transported safely in accordance with applicable regulations and company standards.

• Track and report on delivery performance metrics including on-time delivery rates, costs, and incidents.

Intra-Refinery Material Flow Management

• Oversee the internal logistics and material flow within the refinery, including the movement of raw materials, chemicals, finished products, and operational spares.

• Coordinate with Warehouse, Procurement, and Operations teams to ensure materials are available at the right location and time.

• Implement inventory movement controls and material traceability systems within the refinery boundary.

• Manage internal transport resources (forklifts, cranes, internal vehicles) and ensure their maintenance and safe operation.

• Identify and resolve bottlenecks in internal material flow that could impact refinery production targets.

Truck Park Management & Truck Call System

• Oversee the day-to-day operations of the dedicated truck park, ensure it is well-organized, adequately maintained, and managed in accordance with the refinery's HSSE and security standards.

• Manage truck park capacity, zoning, and orderly allocation of parking bays to inbound and outbound vehicles, preventing congestion and ensuring smooth vehicle circulation within the park.

• Design, implement, and continuously improve the truck call system, establishing a structured and transparent process for calling trucks from the park to the loading gantry in a controlled, fair, and efficient sequence.

• Coordinate truck call scheduling with product availability, loading bay readiness, and lifting nominations to ensure trucks are called only when loading conditions are confirmed, eliminating unnecessary waiting and gantry congestion.

• Enforce pre-departure vehicle inspection and driver verification protocols at the truck park, ensuring only roadworthy, compliant, and authorized trucks are called to load.

• Maintain accurate records of all trucks in the park including registration details, transporter identity, assigned customer/product allocation, and dwell time, and provide regular reports on truck throughput and park utilization.

• Liaise with Security, HSSE, and the Commercial team to manage access control at the truck park, prevent unauthorized entry, and address conduct or safety violations by drivers and transporters.

• Explore and drive the adoption of digital tools or automation (e.g., truck management software, RFID, queue management systems) to enhance truck park efficiency, traceability, and turnaround time.

Road Safety Operations

• Develop, implement, and enforce the refinery's road safety management plan covering all logistics-related road operations.

• Ensure all drivers and transport operators comply with company road safety policies, traffic regulations, and HSSE standards.

• Conduct and oversee regular road safety inductions, and toolbox talks.

• Investigate all work-place road incidents and near-misses, identify root causes, and implement corrective actions.

Qualifications & Experience

▪Bachelor’s degree Required in fields such as Business Administration, Supply Chain Management, Logistics, Finance, or Engineering.

▪7–10+ years of progressive experience in procurement, sourcing, or supply chain management.

▪Master's Degree/MBA – added advantage.

▪Professional certification (CIPS, CPSM, CPSD, CSCP, etc.) is an advantage

▪Category Expertise: Deep "inside out" knowledge of specific categories (e.g., IT, Raw Materials, or Marketing services) is often required depending on the industry.

▪Leadership Track Record: Proven experience managing and developing a team of category managers, analysts, or buyers.

▪Strategic Sourcing: A history of leading complex, high-value negotiations and managing large-scale global or regional deals.

▪Systems Proficiency: Hands-on experience with ERP/MRP systems like SAP (Ariba), Oracle, Coupa, or NetSuite is typically mandatory.