Procurement Contract Specialist

Key Roles & Responsibilities

Contract Administration

• Administer contracts following award and execution.

• Ensure contractual obligations are properly documented and monitored.

• Maintain complete contract files and records.

• Monitor contract validity periods and deliverables.

• Ensure contract documentation remains current and accessible.

Contract Execution Monitoring

• Monitor contractor compliance with contractual deliverables.

• Track contract milestones and key deliverables.

• Coordinate with contract owners to verify progress against contractual commitments.

• Escalate contract execution issues where required.

• Maintain contract performance records.

Contract Change Management

• Manage contract amendments, variations, and change orders.

• Coordinate preparation and approval of contract modifications.

• Maintain change management documentation.

• Track cumulative impact of variations on contract value and schedule.

• Ensure approved changes are incorporated into contract records.

Commercial Administration

• Monitor contract values and utilization levels.

• Track committed versus actual contract spend.

• Verify invoices against approved contract terms and payment schedules.

• Support payment certification processes.

• Maintain contract financial tracking records.

Claims Administration

• Maintain records of contractors and company claims.

• Support evaluation and processing of contractual claims.

• Coordinate documentation required for claims reviews.

• Monitor claims status and resolution progress.

• Maintain claims registers and support documentation.

Contract Performance Tracking

• Measure contract execution against agreed contractual requirements.

• Prepare contract status reports.

• Monitor service delivery and work completion progress.

• Track contractual obligations and milestones.

• Support contract review meetings with stakeholders.

Contract Records Management

• Maintain centralized contract repositories.

• Ensure document version control.

• Manage contract correspondence records.

• Maintain contract registers and databases.

• Support document retrieval and reporting requirements.

Contract Close-Out

• Coordinate contract completion activities.

• Verify completion of contractual obligations.

• Facilitate final account reconciliation.

• Ensure proper archiving of contract documentation.

• Conduct contract close-out reviews and lessons learned sessions.

Stakeholder Coordination

• Liaise with Procurement, Legal, Finance, Projects, Operations, Maintenance, and Logistics teams.

• Support contract owners in contract administration matters.

• Facilitate resolution of contractual administration issues.

• Provide contractual status updates to management.

Qualifications & Experience

▪ Bachelor’s Degree in fields like Law (LL.B), Business Administration, Finance, Economics, or Supply Chain Management.

▪ 3–7+ years in procurement or supply chain, with at least 3 years specifically focused on contract management.

▪ Master's Degree/MBA – added advantage.

▪ Professional certification (CPCM, CCCM CFCM, CIPS etc.) is an advantage

▪ Experience in managing high-value service and project contracts.

▪ Experience with EPC, maintenance, and turnaround contracts preferred.