Procurement Supplier Specialist

Key Roles & Responsibilities

Supplier Onboarding & Qualification

• Coordinate supplier registration and onboarding processes.

• Verify supplier documentation and statutory requirements.

• Conduct supplier prequalification activities.

• Maintain approved vendor databases.

• Ensure onboarding activities comply with procurement governance requirements.

Supplier Performance Management

• Develop and maintain supplier performance scorecards.

• Measure supplier performance against agreed KPIs.

• Monitor supplier delivery performance.

• Track quality and service performance.

• Identify supplier performance gaps and improvement opportunities.

• Coordinate supplier performance review meetings.

Supplier Relationship Management

• Build and maintain productive supplier relationships.

• Act as the primary coordination point between suppliers and internal stakeholders.

• Facilitate regular supplier engagement sessions.

• Promote collaborative problem-solving with suppliers.

• Support strategic supplier partnership initiatives.

Supplier Compliance Monitoring

• Verify supplier compliance with approved company requirements.

• Monitor validity of supplier certifications and registrations.

• Ensure supplier compliance with HSE and quality requirements.

• Maintain supplier compliance records and documentation.

Supplier Audits & Assessments

• Coordinate supplier assessments and site visits.

• Participate in supplier capability reviews.

• Support supplier qualification audits.

• Monitor closure of supplier improvement actions.

Supplier Development

• Identify supplier capability gaps.

• Develop supplier improvement plans.

• Support local supplier development programs.

• Facilitate supplier training and awareness initiatives.

• Promote supplier operational excellence programs.

Vendor Master Data Management

• Maintain vendor master records.

• Ensure supplier information remains current and accurate.

• Monitor vendor data quality.

• Support governance of supplier databases.

• Eliminate duplicate vendor records.

Reporting & Analytics

• Prepare supplier performance dashboards.

• Analyze supplier performance trends.

• Generate monthly and quarterly supplier reports.

• Provide supplier insights to Procurement and Supply Chain leadership.

Stakeholder Engagement

• Collaborate with Procurement, Warehouse, Logistics, Maintenance, Operations, Quality, and Finance teams.

• Support resolution of supplier service issues.

• Facilitate communication between suppliers and business users.

• Support supplier performance improvement initiatives.

Qualifications & Experience

▪ Bachelor’s Degree in fields like Business Administration, Finance, Economics, Supply Chain Management, or Accounting.

▪ 3–7 years of Supply Chain, Governance, Compliance, Audit, Risk Management, or Internal Control experience

▪ Master's Degree/MBA – added advantage.

▪ Professional certification (SRM, CPSM, CSCP, CIPS, etc.) is an advantage

▪ Experience within refinery, petrochemical, oil & gas, manufacturing, or large industrial environments.

▪ Experience managing supplier performance programs and supplier databases.

▪ Familiarity with supplier evaluation methodologies and scorecards.

Functional Competencies

Supplier Relationship Management

• Supplier engagement

• Supplier collaboration

• Stakeholder management

• Supplier communication

• Supplier governance

Supplier Performance Management

• Supplier scorecards

• KPI monitoring

• Service performance measurement

• Supplier evaluations

• Performance improvement planning

Supplier Development

• Supplier capability assessment

• Supplier improvement initiatives

• Local supplier development

• Continuous improvement methodologies

Supplier Qualification

• Vendor registration

• Supplier onboarding

• Supplier audits

• Supplier compliance verification

• Documentation management

Supply Chain Knowledge

• Procurement processes

• Inventory management

• Logistics operations

• Warehouse operations

• Refinery supply chain processes

Data & Reporting

• Supplier analytics

• Dashboard development

• Performance reporting

• Data interpretation

• Trend analysis

Behavioural Competencies

Relationship Management

• Influencing skills

• Collaboration

• Stakeholder engagement

• Customer service orientation

• Networking ability

Analytical Capability

• Problem solving

• Critical thinking

• Attention to detail

• Data-driven decision making

Communication Skills

• Presentation skills

• Report writing

• Meeting facilitation

• Business communication

Personal Leadership

• Accountability

• Integrity

• Initiative

• Results orientation

Personal Effectiveness

• Planning and organizing

• Adaptability

• Resilience

• Continuous learning

Digital Competencies

ERP & Procurement Systems

• SAP S/4HANA

• SAP Ariba

Supplier Management Tools

• Supplier Relationship Management (SRM) systems

• Vendor portals

• Supplier scorecard platforms

• Supplier onboarding systems

Analytics & Reporting

• Microsoft Excel (Advanced)

• Microsoft Power BI

• Dashboard reporting tools

• Data analytics applications

Collaboration Tools

• Microsoft Teams

• SharePoint

• Workflow management systems

• Electronic document management systems