Specialist, Governance

• The ideal candidate should have a background as a forensic auditor, auditor, or chartered accountant.
• Experience in procurement, compliance, and governance roles.
• Knowledge of legal and regulatory requirements related to procurement.
• Exceptional attention to detail and auditing skills.
• 5 years’ relevant experience
• This role is integral to ensuring the highest standards of governance and compliance within the Procurement department. The Governance and Compliance Senior Manager will play a pivotal role in upholding ethical and legal standards while optimizing procurement processes.

• The ideal candidate should have a background as a forensic auditor, auditor, or chartered accountant.
• Experience in procurement, compliance, and governance roles.
• Knowledge of legal and regulatory requirements related to procurement.
• Exceptional attention to detail and auditing skills.
• 5 years’ relevant experience
• This role is integral to ensuring the highest standards of governance and compliance within the Procurement department. The Governance and Compliance Senior Manager will play a pivotal role in upholding ethical and legal standards while optimizing procurement processes.

Job Description
Key Responsibilities: Support the Senior Governance manager in the execution of the following:
Due Diligence:

• Ensure due diligence of potential suppliers and vendors to assess their reliability and adherence to legal and ethical standards.

Vendor Performance Metrics:

• Ensure and audit the vendor performance management process.
• Ensure scheduled meetings for Key Performance Indicator (KPI) and Service Level Agreement (SLA) review are conducted.
• Ensure the application of penalties or rewards as necessary based on performance metrics.

Financial Stewardship:
Financial Reporting and Calculations:

• Ensure the accuracy and the compilation and analysis of intricate financial reports related to procurement activities.
• Ensure accurate financial calculations, including cost analyses, budget variances, and financial forecasting.

Contractual Affairs:
Contract Creation:

• Ensure contractual documents are in place timeously as required and that comply with legal requirements and organizational policies.
• Ensure that the contracts:

Governance Framework:

• Formulate, implement, and monitor a robust governance framework in alignment with internal standards and external regulations for all procurement / supply chain policies and SOP’s.

Policy and Procedure Development:

• Lead the creation, monitoring, and enforcement of procurement policies and procedures to ensure compliance across all procurement activities.

Regulatory Compliance:

• Ensure full alignment of procurement activities with federal, state, and organizational laws and regulations, including CIPS guidelines and SOX.

Custodian of Governance:

• Serve as the ultimate point of accountability for all governance-related matters.
• Maintain an up to date RFx (Request for Proposal/Quotation/Information) register.

Compliance and Auditing:

• Will be responsible for all Audit and Forensic interactions, providing all supporting evidence as and when required.

Tender timeline management

• Ensure and is responsible that tenders are executed as per agreed SLA’s with the internal business. Identifying, escalating, and removing obstacles as they are identified.

SOP Adherence:

• Ensure that all procurement processes strictly adhere to the Procurement Standard Operating Procedures (SOPs).

Auditing:

• Oversee and conduct continuous auditing of the procurement team's work to ensure alignment with SOPs.

Vendor Documentation:

• Ensure that all diligence documents and vendor base documents are complete and in compliance.

Engagement Oversight:

• Oversee all engagements with external vendors for tender processes, ensuring correctness and adherence to procedures.
• SOP Development:
• Contribute to the creation of new SOPs and facilitate digital innovation in procurement processes.
• Any other requirement the Associate director may have.