State Operations Assistant, Malaria and Neglected Tropical Diseases (MNTD), REACH - Akwa Ibom

Degree in Accounting, Management, Business Administration, or related field with at least 3 years of experience 

Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines  

Excellent attention to detail and results focused while able to adapt to changing priorities  

Strong interpersonal and organizational skills  

Ability to organize and implement events for large groups and international guests  

Excellent and demonstrable organization, communication, and writing skills  

Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.  

Collaborate with finance and program team to provide support in the implementation of projects as defined in the work plan.  

Assist the program and finance teams in preparing documentation of financial transactions ensuring compliance with OIPH and PATH policies.  

Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting with follow-up activities.  

Assist in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.  

Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.  

Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.  

Ensure that all financial transactions are properly coded and charged to the correct project codes.  

Coordinate with project teams to ensure smooth coordination of administrative tasks.  

Work closely with the procurement team to coordinate the purchase of project services and supplies.  

Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.  

Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities. 

Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.  

Participate in program development, proposal writing, and budgeting as required.  

Provide support to the finance team to ensure the accuracy of the inventory of the project. 

Serve as back-up and resource person for other program assistants.  

Perform any other relevant duties as may be assigned by the supervisor from time to time.