Transport Officer

Key Responsibilities:

1. Transport Coordination

• Coordinate daily transportation activities and ensure availability of vehicles for staff and official assignments.
  
• Prepare and manage vehicle schedules and transportation plans.
  
• Ensure timely pick-up and drop-off of employees and authorized personnel.
  

2. Fleet Management

• Monitor the availability, utilization, and condition of company vehicles.
  
• Maintain accurate records of vehicles, mileage, fuel consumption, servicing, and repairs.
  
• Coordinate vehicle servicing, repairs, and routine maintenance with relevant service providers.
  

3. Driver Management

• Coordinate and supervise drivers to ensure compliance with assigned schedules and company procedures.
  
• Monitor driver performance, attendance, conduct, and adherence to safety requirements.
  
• Ensure drivers possess valid licenses and other required documentation.
  

4. Safety and Compliance

• Ensure all transportation activities comply with company policies, traffic regulations, and applicable safety standards.
  
• Conduct regular checks to ensure vehicles are roadworthy and properly equipped.
  
• Report and document vehicle accidents, incidents, and transportation-related issues.
  

5. Fuel and Cost Management

• Monitor fuel consumption and vehicle-related expenses.
  
• Maintain accurate records of fuel usage and identify unusual consumption or potential inefficiencies.
  
• Support initiatives aimed at optimizing transportation costs.
  

6. Documentation and Reporting

• Maintain up-to-date records of vehicle movements, maintenance, fuel usage, driver assignments, and transportation activities.
  
• Prepare periodic transport reports and provide updates on fleet performance and operational issues.
  

7. Stakeholder Support

• Work closely with Administration, HR, Security, Operations, and other departments to meet transportation requirements.
  
• Respond promptly to transportation requests and resolve operational issues.
  

Qualifications and Experience:

• B.Sc. in Transport Management, Logistics, Business Administration, or a related field with relevant post-qualification experience not less than 7 years.
  
• Professional certification in Transport Management, Logistics, or a related discipline would be an added advantage.
  
• Proven experience in transport coordination, fleet management, or a similar role.
  
• Experience in managing drivers, vehicle schedules, maintenance, fuel monitoring, and transportation records.
  
• Good knowledge of vehicle operations, road safety, and transportation regulations.
  

Skills and Competencies:

• Good organizational and coordination skills.
  
• Strong communication and interpersonal skills.
  
• Good problem-solving and decision-making abilities.
  
• Ability to manage multiple transportation requests and priorities.
  
• Good knowledge of fleet and vehicle management.
  
• Strong attention to detail and record-keeping skills.
  
• Ability to work under pressure and respond to urgent transportation needs.
  
• High level of integrity, responsibility, and professionalism.
  
• Good knowledge of road safety and defensive driving principles.
  

Working Conditions:

• The role is primarily office-based but requires regular movement within operational areas and transportation facilities.
  
• May require occasional work outside normal working hours, including weekends or public holidays, to support transportation operations.
  
• Regular interaction with drivers, employees, contractors, vendors, and other stakeholders is expected.