Administrative and Logistics Officer

The Administrative & Logistics Officer is part of Operations within a country. The role holder will focus on providing administration & logistical support services in the country program while ensuring availability and quality of logistics to fully support SNV operations. The Administrative & Logistics Officer supports, guides and directs all projects in administration & logistics support functions.

Qualifications & Experience

• A bachelor’s degree in business management (Administration, Operations, Accounting, Logistics, Human Resources) or a related field.
  
• Minimum 5 years of experience in working in an international organization, including experience in business support services.
  
• Experience of reviewing and implementation of policies, procedures and guidelines.
  
• Experience of managing varied projects in HR, Finance, and Logistics/Procurement.
  
• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities.
  
• Experience in context analysis, security and team management.
  
• Excellent oral and written communication skills in English and local language.
  

Fleet management.

• Provide administrative support to Operation Team. Liaise closely with the Country Operations Manager to coordinate fleet and facilities management. Optimize transportation routing & mapping to minimize costs and maximize efficiency. Gather, analyze, and prepare relevant reports (fuel usage, fleet maintenance & facilities management and prepare/ consolidate monthly fleet running costs) and provide weekly updates to Country Operations Manager for action. Anticipates on delivery challenges to ensure service continuity.
  

Facilities management

• Support facilities management through coordination of country office and project offices to ensure offices facilities are functioning properly and working environment is conducive. Coordinate facilities maintenance and repairs are on time, generators services and maintained well. Ensuring all office properties are in good conditions for the safety of the employees and their properties. He /she should be a team player with strong attention to detail and comfortable to execute this role smoothly.
  

Asset Management

• Organize and track all organisational assets and develop organisational asset register. Coordinate with regional administrative officers to ensure every asset tracked and registered in master asset register. Co-ordinate asset disposal with project managers or project finance teams. Ensure asset register is updated frequently to track new acquired assets. Ensure periodical spot check of all assets to confirm existence and status with quarterly reports furnished to Country Operations Manager.
  

Inventory Management

• Organise stores at country office and ensure that all incoming and outgoing inventory is recorded with the right documents of Delivery Notes-DN, Stock Cards- SC, Goods Received Note- DN & Stores Requisition Notes-SRN. Ensure periodical (quarterly and mandatory end of year) physical verification of inventory with reports furnished to the Country Operations Manager.
  

iling and Archiving

• Control, distribution and filing of motor vehicles logbooks and any related documents at the country office and maintenance of a filing system, in line with archiving procedures.
  

Administrative Duties

• Participate in collecting information for procurement planning, carbon reduction strategy and any other information which is critical to the success of country operations.
  
• Set goals and objectives and evaluate transport facilitators/ driver’s performance. Participate in the recruitment of drivers. Evaluate the performance of logistics vendors.