Administrative Assistant

Education and Qualifications:

• University degree in Business Administration, Secretarial Studies, or related area of study
  

• At least 3 years relevant work experience with administrative tasks
  

• Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
  

• Strong oral and written communication skills
  

• Strong organizational, interpersonal skills
  

• Work experience in administrative support of a development program/project (NGO) is an advantage.
  

• Demonstrated ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
  

• Fluency in English is required
  

• Must be able to work independently while being a strong team player.
  

1. Human Resource Support: Assist generally in the human resource activities for the project staff (leave forms, correspondences and staff related updates)
   
2. Maintain employee’s database for employee attendance, leave and staff training tracking sheets.
   
3. Assists in the orientation of new staff, interns, visitors, and clients by providing them with the necessary documents and materials for orientation.
   
4. Administration Support: Attend to project visitors, incoming communications (telephone calls, letters, email etc.) and ensuring they reliably passed on to the appropriate person(s).
   
5. Contribute and support project related utility management and reporting including but not limited to subscriptions (email, internet), office supplies, photocopier, and other machinery services.
   
6. Support compilation, submission and tracking of requisitions for monthly data, staff supplies, payment requests and other logistical requirements.
   
7. Provide secretarial assistance while also ensuring appropriate use of project administration templates /forms are replenished and updated.
   
8. Contribute to maintenance and regular updates of the asset listings.
   
9. Assist in preparing the project procurement plans, requisitions and updates on receipt of goods and services.
   
10. Works with other project staff to coordinate work activities, meet deadlines, and provide support where needed.