Administrative Associate

Requirements

• Associates Degree or International Equivalent in Business Administration or Related Field. Bachelor’s Degree preferred.
  

• Typically requires a minimum of 3+ years of office administration and management experience.
  

• Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
  

• Experience working on USG-funded projects preferred.
  

• Ability to maintain a variety of records, such as inventories of supplies and materials; prepare correspondence, forms, and reports.
  

• Ability to provide excellent administrative and customer service duties, including ordering office supplies, maintaining office equipment.
  

• Excellent interpersonal and communication skills including courteousness, tactful, and clear oral and written communications.
  

• Proven ability to work independently and be self-motivated; also work cooperatively and effectively with other Divisions, Departments/Country Offices, and all stakeholders.
  

• Strong organizational and time management skills; ability to prioritize tasks and adjust as needed.
  

• Support program staff in planning, coordinating and preparing activities and procurement requests.
  
• Submit approved program procurement requests in DPA Software
  
• Coordinate receipt of activity vendor invoices (hotels) in liaison with procurement and receipt them in DPA software.
  
• Support program activities with mobile money payments, attendance list, invitation of participants.
  
• Coordinate program logistical needs to ensure seamless implementation.
  
• Organize meetings, events, workshops, attend meetings, take notes, and follow up on actions and provide required logistics.
  
• Maintain asset inventory logs as per donor requirements and support insurance, licensing, repair and disposal of assets.
  
• Support logistical needs for external TDYs and technical consultants in the different technical areas.
  

Problem Solving & Impact:

• Resolves and/or develops recommendations for issues and problems having broad impact.
  

• Problem resolution may require some analysis of policy and procedures.
  

• Serves as a resource to others in resolving non-standard issues and problems.