Archivist

Experience & Qualifications

• Bachelor’s degree in Records and Archives Management, Library and Information Science, Business Administration, or a related field.
  
• Minimum of 5 years’ experience in Records Management or Information Governance within a financial institution or large organization.
  
• Proven experience in Records management operations, including vendor management and compliance monitoring.
  
• Experience in developing and implementing automated record-keeping systems is an added advantage.
  
• Knowledge of data protection laws and records retention standards is essential
  

Business and Financial performance

• Maintain the Records and Archives Management Programme (RAMP) to ensure effective information dissemination across the institution.
  
• Develop and maintain an Automated Records Management System to enhance efficiency and reduce operational costs.
  
• Supervise off-site archives and ensure all records are properly stored and maintained for cost-effective retrieval and reference.
  

Customer Excellence

• Ensure efficient and timely retrieval of documents to support internal and external customer service requirements.
  
• Maintain a log of document retrieval requests and ensure proper management of associated service charges.
  
• Guarantee accessibility of accurate and reliable records to facilitate smooth business operations and informed decision-making.
  

Leadership and people management

• Train and guide staff on proper records management procedures, including file creation, maintenance, and closure, to ensure quality and consistency.
  
• Promote a culture of accountability, professionalism, and continuous improvement within the EBS Unit
  

Process, control and operational performance.

• Implement, monitor, and control the Bank’s Records Management Policy in line with the overall Bank strategy in liaison with Head EBS
  
• Ensure compliance with data protection and privacy regulations, maintaining confidentiality and integrity of all records.
  
• Oversee disaster preparedness and recovery policies related to record preservation and access.
  
• Ensure that records are protected against unauthorized access and data breaches/ leakages.
  

Strategic initiatives

• Align records and archives management practices with the Bank’s strategic objectives and regulatory requirements.
  
• Integrate records management with business continuity and information security frameworks.
  
• Identify opportunities to digitize and automate records and fleet operations for improved efficiency and data integrity.