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International Labour Organization (ILO)
Non-profit + 1 more
Finance and Administrative Assistant
Closed for applications
Description
Requirements:
Education
Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset
Experience
At least five years of progressively responsible financial and administrative work.
Competencies
- Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
- Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
- Good analytical skills.
- Ability to reason and make sound judgements.
- Ability to maintain financial records and prepare accounting reports and statements.
- Demonstrate responsible behaviour and ability to pay attention to detail.
- Ability to deal with confidential matters with discretion.
- Display high standards of ethical conduct.
- Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS).
- Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
- Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.
- Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.
- Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.
- Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.
- Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.
- Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.
- Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.
- Calculate and compile cost estimates and participate in budget analysis and forecasts as required.
- Provide support, when necessary, in the preparation and running of project workshops and meetings.
- Perform other relevant duties as assigned.
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