Finance Officer (Sub-Grants)

Education and Work Experience

• A minimum of a university degree in Finance, Accounting, or Business Administration from a university recognized in Uganda.
  
• Additional certification in project management or other courses related to grants management is highly preferred.
  
• Additional certifications such as CPA, ACCA, or CA will be an added advantage.
  
• Minimum 5 years of significant relevant professional experience in financial grants/sub-grants management or implementation, particularly for medium to large programmes or projects in Uganda is required.
  
• Experience working with international organizations or large national organizations in the justice, law, and order sector (JLOS) or the international development sector will be a significant advantage.
  

• In coordination with the Programmes team, prepare the full package of documents ahead of each call for applications, develop a matrix of applications received, and report on initial screening with a focus on financial-related elements;
  
• Ensure periodic financial content review updates including to sub-grants application documents and review criteria;
  
• In close coordination with the Programmes team, carry out finance-related pre-grant assessments for all recommended IPs before sub-grants contracting;
  
• Liaise with relevant colleagues at the Country Office and HQ on sub-grant contracts amendments and extensions;
  

Financial management of sub-grants

• Coordinate with the Programme’s team on the sub-granting processes to ensure effective and timely sub-grants approvals, disbursement, financial reporting, and financial monitoring of all sub-grants;
  
• Serve as the focal point between IDLO and the Finance units of the sub-grantees regarding finance-related issues pertaining to the funded projects;
  
• Undertake regular spot checks to monitor for potential risks and quality of sub-grantees’ internal finance management processes;
  
• Liaise with relevant colleagues at the Country Office and HQ to ensure that funds are disbursed to sub-grantees within the agreed timelines and in full compliance with IDLO policies and procedures;
  

Other sub-grants and finance roles

• Prepare sub-grants status reports, including weekly, monthly, and quarterly internal sub-grants management and risk reports, and any other documents or reports that may be requested for, to inform ongoing oversight and management of grants;
  
• Lead on the review of sub-grant financial reports and support the review of narrative reports; assist in the drafting of donor reports related to sub-grants;
  
• Working closely with the Programmes team, support the sub-grantees financial and narrative reporting and assist in the drafting of donor narrative and financial reports; and
  
• Support the Finance team with other aspects of office and project finance management as requested by the supervisor.