Fleet/Logistics Associate

Qualifications and Requirements:

• High School /GED Diploma or international equivalent in Logistics, Transport Management, Business Administration, or related field.
  
• Typically requires 0-3 years of experience in procurement, administrative support or in fleet management, preferably in an NGO or international organization.
  
• Knowledge of vehicle maintenance, transport regulations, and safety standards.
  
• Proficiency in fleet management systems and MS Office applications.
  

• Develop and implement preventive maintenance schedules for all project vehicles.
  
• Coordinate timely project vehicle servicing and repairs with approved garages and vendors.
  
• Coordinate all travels and ensure effective and efficient allocation of vehicles.
  
• Support the logistics related to vehicle use and maintenance whenever required.
  
• Manage and maintain accurate records of maintenance and repair history.
  
• Ensure all vehicles have valid insurance, registration, and roadworthiness certificates.
  
• Maintain up-to-date logbooks, fuel records, and driver documentation.
  
• Ensure compliance with donor and organizational fleet management policies.
  
• Monitor fuel consumption and maintain accurate fuel usage reports.
  
• Implement controls to prevent fuel misuse or fraud.
  
• Supervise and train all project drivers on safety, defensive driving, and organizational policies.
  
• Monitor driver performance and adherence to traffic laws and internal guidelines.
  
• Investigate and report accidents or incidents promptly.
  
• Prepare monthly fleet reports, including utilization, costs, and maintenance trends.
  
• Recommend cost-saving measures and fleet optimization strategies.