Office Assistant

Qualifications, Skills and Experience

• Diploma in Business Administration, Secretarial Studies, or Office Management.
  
• Minimum of 1 year experience in a similar administrative or office support role.
  
• Proficiency in Microsoft Office (Word, Excel).
  
• Excellent written and verbal communication skills.
  
• Highly organized with strong attention to detail.
  
• Ability to multitask and prioritize tasks efficiently.
  
• Friendly, professional demeanor with excellent interpersonal skills.
  
• Able to work independently and as part of a team.
  

• Provide general administrative and clerical support, including mailing, scanning, photocopying, and binding documents.
  
• Maintain both electronic and physical filing systems of administrative documents for easy retrieval and confidentiality.
  
• Prepare routine reports and support with data entry tasks when needed.
  
• Greet visitors and ensure they are properly attended to or directed.
  
• Support daily office operations and administrative tasks.
  
• Set up meeting rooms and prepare materials for meetings and presentations.
  
• Maintain office supplies and equipment, ensuring that stock levels are monitored and replenished as necessary.
  
• Coordinate office maintenance, cleaning, garbage collection, and repair schedules.
  
• Assist with organizing and executing staff happy hours, quarterly events, and internal team engagements.
  
• Run office errands as required.
  
• Provide support to clients and vendors courteously and professionally.
  
• Work closely with other team members and departments to ensure smooth office operations.
  
• Coordinate travel arrangements and prepare itineraries if needed.
  
• Assist with special projects and ad-hoc tasks as assigned by management.