Procurement and Operations Coordinator

Qualifications, Skills and Experience:

• Bachelor's degree in Procurement / Supply Chain Management, Logistics, Business Administration, Office / Operations Management, or a related field.
  

• A professional procurement qualification (CIPS part-qualification or equivalent) is an added advantage.
  

• A professional Administrator's certification Course is an added advantage
  

• At least 6 years' combined experience spanning procurement and operations / administrative coordination, preferably within international development organizations, including exposure to both local and donor-funded procurement. A substantial proportion of this should be in a procurement or supply-chain role.
  

• Demonstrated experience with framework agreements and procurement compliance, and with multi-organizational coordination, shared services, or collaborative initiatives, is highly desirable.
  

• Demonstrated comfort with technology adoption and change management, including AI-enabled or digital operational tools.
  

• Demonstrated supervisory or line-management experience, including managing and developing support or operations staff (e.g., drivers, office assistants, and cleaners).
  

1. Procurement - framework agreements & operational sourcing (20%)

• Execute and manage framework-agreement (FWA) call-offs for the high-volume, lower-complexity transactions that make up the bulk of procurement activity, ensuring value for money and adherence to agreed terms.
  

• Develop and maintain annual procurement plans with program teams; review and update quarterly to maximize value and economies of scale.
  

• Identify and develop sourcing strategies, including mapping and due diligence of local suppliers; maintain an effective, up-to-date roster of qualified suppliers.
  

2. Procurement - consultancies, complex procurement, compliance & supply-chain KPIs (20%)

• Lead higher-complexity, non-framework procurements (consultancies, works, and unique requirements) end-to-end - solicitation, evaluation, negotiation, and contracting.
  

• Ensure procurement committees are properly constituted and that decisions are consistently and transparently documented.
  

• Ensure full compliance of all procurement activity with CARE, donor, and government rules, regulations, and policies; maintain effective internal controls and segregation of duties.
  

3. Fleet, transport & travel logistics (10%)

• Oversee the vehicle fleet - maintenance scheduling, registration and insurance, driver coordination, fuel management, and transport-policy compliance - for safe, reliable, and cost-effective program support.
  

• Coordinate staff and visitor travel administration - bookings, accommodation, visas, and work permits - including complex multi-organizational field travel, shared transport schedules, and security clearances.
  

• Ensure end-to-end handling of commodities and inventory, with hand-over to programs where required and accurate supporting documentation.
  

4. Shared services, Impact Alliance coordination & AI-enabled booking (10%)

• Serve as CARE Uganda's primary interface for Impact Alliance Uganda shared-infrastructure initiatives; participate in coordination meetings, implement agreed arrangements, and troubleshoot multi-organizational operational issues.
  

• Oversee shared compound, facilities, security, and utilities across Alliance partners, ensuring equitable cost allocation, service quality, and conflict mediation.
  

• Manage and champion AI-powered booking systems for shared resources (vehicles, meeting rooms, field accommodation, equipment); train staff, monitor utilization, and demonstrate efficiency gains to build adoption.
  

5. Office & facilities administration, landlord/lease & asset management (10%)

• Oversee the day-to-day administration of CARE Uganda's office premises, ensuring a safe, functional, professional, and well-run working environment.
  

• Manage landlord and lease relationships - negotiation of tenancy agreements, timely rent/lease payments, and renewals.
  

• Manage utilities and service contracts (security, cleaning, internet, generator) and staff airtime / mobile-phone credit and telephone/communications services.
  

6. Finance interface (disbursements & payments) & team supervision (10%)

• Serve as the operational interface with Finance - prepare, submit, and follow up on disbursement requests, payment requests, petty-cash management, and invoice processing.
  

• Directly supervise, schedule, and appraise the support team (drivers, office assistants, and cleaners), including annual operating plans and performance appraisals, and support their performance, wellbeing, and development.