Procurement Manager - Kisubi

Qualifications, Skills and Experience:

• Bachelor’s degree in Procurement/ Supply Chain /Logistics Management
  
• Professional Diploma in Procurement & Supplies CIPS Level 6 or its equivalent is a must.
  
• A Master’s degree in any of the above courses is an added advantage.
  
• Minimum of five (5) years of working experience of which three (3) must have been gained from a supervisory position in a reputable organization
  

Strategic Planning

• Develop, review, and maintain effective procurement policies, systems, and procedures.
  
• Review and harmonize the procurement policies with other Hospital policies and procedures.
  
• Formulate procurement strategies, plans, and activities.
  

Procurement Planning and Sourcing

• Develop and implement a procurement plan for pharmaceutical products, sardines, goods, works, and services for the effective functioning of the Hospital in line with the procurement policy and procedures.
  
• Plan and monitor the preparation of bidding documents and Requests for Proposals and technical Specifications in accordance with terms of reference and Hospital Procurement Guidelines.
  
• Assess and evaluate suppliers/items in line with the Hospital’s procurement procedures and guidelines.
  
• Develop and maintain the supplier’s database as per the Hospital’s procurement policies and procedures.
  
• Design and implement a mechanism for pre-qualifying suppliers of critical items and services for the Hospital in line with the procurement plan
  
• Review requests for quotations (RFQ) and purchase orders for accuracy and correct details prior to transmission to suppliers in line with Hospital procurement guidelines.
  

Procurement Process Administration

• Support the implementation of the Hospital’s quality assurance policy, associated SOPs, and procedures in accordance with the WHO standards.
  
• Identify and assess wasteful practices that impact the procurement process and Hospital resources and make appropriate recommendations to management.
  
• Supervise the compiling and forwarding of relevant documents for the payment of suppliers in line with the financial manual.
  
• Oversee assets and inventory disposal in line with CoRSU and donor regulations.
  
• Develop and implement a procurement monitoring and evaluation system in accordance with the Hospital’s objectives.
  
• Prepare and submit periodic reports on procurement activities and performance to Management.
  
• Provide access to records to the Auditors as may be required and provide responses to audit or any other queries promptly.
  

Risk Management

• Develop and implement a system for identifying and mitigating hospital procurement risks as per the Hospital risk management framework.
  

Team Management

• Support the staff to develop individual work plans for the week/month or year to create visibility and clarity of tasks, and track their progress against these plans.
  
• Develop and implement KPIs for staff and evaluate and assess staff performance regularly.
  
• Ensure that all staff have individual development programs, and the department has a defined training plan.
  
• Provide guidance, coaching, and mentoring to department staff.
  
• Conduct quarterly performance reviews for department staff and identify areas of improvement.
  
• Manage the administration of staff i.e. leave approval, travel approval etc.
  
• Approve expenditures as per the delegation of authority.
  

Financial Management

• Develop the budget for the department as per the set guidelines.
  
• Continuously identify areas for improved efficiency.
  

Risk Management

• Continuously assesses risk inherent in the procurement process.
  
• Develop mitigation measures to curb the risk inherent in the procurement process.
  
• Review the effectiveness of the mitigation measures continuously.
  
• Continuously assess risks inherent in the goods and services procured by the Hospital.
  

Compliance

• Monitor the implementation of contracts.
  
• Ensure CoRSU Procurement Process Compliance by all stakeholders in the execution of activities.
  
• Adherence to all CoRSU Policies and Procedures