Records Officer

Qualifications, Skills and Experience:

• A Bachelor`s degree in Library and Information Science, Records and Archives Management, Information Studies or a related Degree.
  

Work Experience:

• 2 years of working experience in records and information management in a reputable organisation.
  

• Liaise with the various sources that generate records, both internal and external to the Fund, to ensure timely delivery and submission of records for scanning into the system.
  
• Participate in the development and tracking of the record section’s strategic plans and ensure that they are aligned with the departmental strategy.
  
• Collaborate with different teams and stakeholders within and outside the fund
  
• Monitor document/files movement, dispatch outgoing mail and receive incoming mail.
  
• Respond to records queries from clients, departments and branches.
  
• Operate, care for and keep safe office equipment like scanners, copiers, binding machines, bulk filing cabinets, etc.
  
• Operate the NSSF official mailbox 7140 Kampala and process of mail and parcels received through it.
  
• Receive records and acknowledge receipt of records from the record users by making a reconciliation between the details on the transfer list and actual records.
  
• Retrieve documents requested by users in the organisation to facilitate decision-making.
  
• Issue out records and make entries in the borrowers’ register, and issue them to the respective borrowers.
  
• Prepare, scan and index records into the ADA software system.
  
• Submit progress performance reports on assigned activities
  
• Review own performance and seek feedback to improve performance.