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International Labour Organization (ILO)
Non-profit + 1 more
Senior Finance and Administrative Assistant
Closed for applications
Description
Requirements:
Education
- Completion of secondary school education with formal training in accounting and/or finance and administrative field from a recognized commercial school or equivalent.
- University degree in Accounting, Administration, Finance or related subject would be an advantage.
Experience
- At least six years of operational and/or administrative support work experience, including providing financial operations support services.
- Experience of working with an enterprise resource planning system (ERP) is also required.
Languages
Excellent knowledge of English.
- Ensure smooth functioning of the project administration, office management and operation support related functions, in close collaboration with other administrative and operation support staff, through the provision of management and administrative support to the project. This includes processing entitlements, issuance of contracts and maintenance of records and files
- Perform specialized finance support functions and services for operational and payment-related work for the project, including initiating and processing financial transactions and verifying that information and supporting documentation is in compliance with ILO financial rules and regulations, policies, procedures and applicable standards.
- Advise and assist project staff with interpretation of administrative rules, regulations and procedures. Make travel and hotel reservations, prepare travel authorizations and assemble information pertinent to the purpose of travel.
- Participate in the organization of special meetings and coordinate all important administrative arrangements for conducting workshops/seminars and trainings, as required by the project/programme.
- Maintain, contact and liaise with concerned technical units at Headquarters, ILO constituents, social partners’ organizations and UN agencies, to discuss planned activities and resolve sensitive matters.
- Prepare on own initiative correspondence and reports, as required, on general administrative or other related tasks, including those of a confidential nature. Prepare periodic administrative statistics, reports and correspondence.
- Brief and assist staff, experts and consultants on all aspects of administration-related matters. Provide interpretation of administrative rules, regulations and procedures.
- Review all incoming correspondence which requires action, make recommendations regarding the appropriate action to be taken, monitor deadlines for responses, follow up with various project/programme personnel and other organizational units on the submission of reports and correspondence.
- Prepare background information, detailed cost estimates, and periodic and ad hoc reports for use in programme and budget preparations. Participate in budget analysis and projections, as required. Provide information upon request.
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