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Project Manager Education Cannot Wait (ECW)

Salary rangeConfidential | Contract type: Fixed term

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Job Summary

Reporting directly to the Regional Area Manager, the Project Manager is responsible and accountable for the overall management and implementation of Education Cannot Wait programme, development, new partnership initiation, development and management, programme budgeting, budgetary and financial management, programme and financial reporting, human resources management, and administrative trouble shooting and support within the region. Technical programme management and implementation responsibilities include developing project plans, budgets and implementation plans, managing the accomplishment of targeted results and indicators, oversee programme budgets and accounts to ensure adherence to approved budget and work plans, undertaking routine budget monitoring and budget revisions, leading in the definition of M&E plans and indicators, monitoring and supervising sub recipient partners, preparing timely and high quality programme and financial reports, and taking initiatives and actions to ensure that programme implementation is in compliance with all Save the Children and donor requirements, rules and regulations. The manager will also ensure effective representation liaison between Save the Children and other INGOs, CSOs, Local Authorities and visiting donors and stakeholders at the local and regional level to promote extensive participation and complementarity of Save the Children programme and activities.The job holder takes overall responsibility for leadership and programme management, including planning, starting up implementation, capacity development, monitoring, evaluation, accountability, learning and reporting.
The Project Manager may be called upon as and when necessary to support the emergency team in cases of humanitarian crisis.

Responsibilities

Leadership
• Manage the design and implementation of programme and operational activities in the area, effectively using the assistance of technical sector advisors and operational support staff.
• Manage multiple grants across multiple sectors, ensuring strict compliance of programme activities with Save the Children national and global policies and procedures and with relevant donor regulations and agreements.
• Work with the Line Manager to develop sector response plans and budgets and contribute to Save the Children’s overall response strategy
• Work with the Line Manager to support fundraising for sector, including development of high-quality concept notes and proposals
• Prepare and oversee programme implementation to ensure timely delivery of programme activities (for example, monitoring against log frames, individual performance management work plans).
• Oversee multi agency coordination at field base or area, and lend support to cluster where appropriate
• Implement effective safety and security procedures for office within the field base or area, ensuring that these are updated and revised at regular intervals and that new programmes are built around security considerations.
• Manage logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives within the field base or area
• Implement participatory assessment to contribute to programme planning and M & E processes
• Manage and motivate field staff to perform highly in their respective roles and responsibilities. This will include leading on staffing structure, recruitment, performance management and implementing staff welfare policy
• Ensure that the minimum standards of humanitarian relief are maintained in accordance with the SPHERE Charter and Red Cross Code of Conduct.
• Ensure that capacity building plans and performance management systems are in place to develop the requisite competencies in staff to ensure ongoing sustainability and quality of response
• Coach and mentor staff under supervision.
• Represent Save the Children’s emergency response in the camp and the local community
• Identify opportunities and material to contribute to communications and media work and whenever required seek authorization to act as a spokesperson.
• Comply with Save the Children policies and procedures.
• Ensure the security, health and wellbeing of staff as well as ensuring that processes, policies and systems reflect SCI 's principles of equity and fairness for all staff.
Project Planning, Implementation and Management :
• The Project Manager leads the kick off meeting and the end of the project meeting, which is due between 3 – 6 months before the end of the project
• Preparing, managing and regularly updating the project activities work plan, procurement plan and financial plan, ensuring timely and quality implementation in compliance with the defined project design, Country Strategy as well as donor guidelines.
• Collaborate with the Area Manager and district officials to select of the areas of implementation.
• Lead the preparation and implementation of the programme-based work plans, M&E indicators in accordance with Save the Children and donor guidelines to ensure and guarantee effective programme activities delivery.
• Monitor and oversee the day to day implementation of the programmes and projects to ensure compliance with the agreed work plans and that programme objectives and targets are being realised in line with the funding proposals.
• Lead the expansion and understanding of Save the Children working principles and approaches (partnerships, child participations, child rights programming etc) throughout the programme and follow up to ensure that these approaches are effectively implemented.
• Ensure that all staff, partners and stakeholders implementing Save the Children projects have clear understanding of Save the Children mission, vision and values, goals, priorities and policies and that these are reflected in programme implementation.
• Conduct regular programme review meetings with the relevant partners and stakeholders to enhance information sharing and improve efficiency and effectiveness of programme implementation and operations.
• Initiate and develop alternative mechanisms for optimal implementation, management, monitoring and evaluation of programme activities.
• Maintain high standard of transparency and accountability in the course of programme implementation while ensuring integrity and timeliness of activities implementation in meeting programme objectives, compliance with donors & Save the Children policies.
• Provision of regular operations and implementation updates on programme progress and challenges to allow for timely interventions and corrective actions by management.
• Ensure the timely reviews and adjustments for the programme operational and implementation plans and budgets as may be required from time to time.
Resource Mobilization
• Working in collaboration with the Education and other Technical Specialists, engage actively on the review process for the education concept notes, position papers, and proposals. 
• Act as the lead member of the proposal review team for the ECW Project activities by investigating new opportunities/innovations (via networking and analysis of secondary data), data gathering and concept development, providing technical input, and support.
• Support the process of information gathering and analysis necessary for the development of specific project concept notes and proposals are responded to in time and in the right quality.
Human Resources Management and Development:
• Provide line management and supervision of all the project staff
• Working together with the Managers and Programme Team to identify learning and development needs of the programme teams and develop specific plans to address the learning needs.
• Support implementation of the Save the Children performance management system, by supporting, supervising and reviewing performance of the ECW Project team. .
• Coaching and mentoring the ECW Project Senior Officers on the provision of technical support and implementation of quality programmes.
• Capacity building of project senior officer through trainings, coaching, performance management, implementation as well as in learning and reflection events
• Setting and managing staffing targets, performance and priorities
• Collaborate with regional technical staff to build the technical capacity of staff that work on the ECW Project through one-on-one coaching, mentoring, observations on performance and deliverables, promotion of strengths and attention to capacity gaps.
• Conduct monthly project management meetings to enable adequate staff support
Partnership Development
In close collaboration with members of the regional team, provide technical capacity building to partners in the livelihood, youth empowerment, accountability, systems and any other areas of a strategic nature, and support Senior Officers to ensure effective and efficient supervision and monitoring of partners’ implementation of the ECW Project and budgets.
• Work with regional technical managers to provide support to Save the Children International partners in planning, budgeting, implementation, monitoring and documentation.
• Participate in partner’s capacity assessment to identify and recommend capacity building needs for the partner
• Provide technical capacity building and support, in implementation and ensure quality control by partners in the ECW Project
• Recommend strategic partnership in ECW Project areas for consideration by partnership management teams.
• Support partners in linking, networking with other institutions at regional levels as well as support partners in developing funding proposals in collaboration with the project Coordinators
• Support partners to develop their competence and capacity in fundraising
• Conduct monthly partner meetings and participate in quarterly partnership monitoring. Develop with the partners detailed work plans and budgets to cover and implement a selected programme.
• Monthly monitor and follow up the implementation of the agreed work plan and budget to ensure that the programme objectives are being realized in accordance to the programme and partnership agreement and take the necessary actions for any identified deviations; ensure that partner reports and accountabilities are submitted monthly.
• Participate in partner’s capacity assessment to identify potential partners to work with in different areas and share the information with the Line Manager.  
• Monthly provide technical capacity building and support, in implementation and ensure quality control by partners during project implementation
• Support partners in linking, networking with other institutions at regional levels as well as support partners in developing funding proposals in collaboration with the project Coordinators
• Monitor monthly partner programme and budget performance and ensure monthly submission of narrative and financial reports by partners as well as 80% budget utilisation.
• Monthly monitor project implementation with the partners and ensure that implementation,
• Support partners in linking, networking with other stakeholders at district and regional level as well as build partner capacity in resource mobilization 
• Bi-annually identify institutional capacity building needs for partners and build/ link them to support to strengthen their capacity to address children’s and youth’s issues.
Financial Management :
• Have responsibility for project budget control and monitoring to ensure adequate accountability and budget utilization in accordance donor requirements and approved work plans, strategic objectives and Save the Children finance policy and procedures.
• Overseeing the specific budget performance for ECW Project to ensure that project implementation is on course and timely as per the work plans. Ensure a monthly budget expenditure of at least 96%.
• Annual planning and budgeting for the project in line with the planning and budgeting guidelines and timelines
• Development of programme and project budgets including the cash transfer plans to guarantee availability of funds for programme implementation at all levels.
• Responsible for monitoring and revising as necessary project budgets and ensuring that funds are used optimally and accounted for in accordance to the funding contracts and agreements.
• Undertaking monthly budget monitoring in order to ensure accuracy of financial reports, manage budget variances, explain variances and propose measures for managing the variances.
• On quarterly basis, review all programme budgets to ensure that budgets are revised and rephrase timely and spent within donors’ budgets and expenditure guidelines and no-cost extensions/cost extensions are timely requested for.
• Ensure that all financial policies and regulations relating to cash flow management, expenditure controls, cash management, accounting information, advances management as put in place for the management and control of funds are followed by the staff and partners in implementing the different programme activities.
• Support partners and staff in making decisions regarding budget allocations and utilizations and alerting management to any financial mismanagement which may arise in the course of programme implementation.
• Monitor and manage over or under spending in a timely manner in line with standards
• Submit accurate financial reports to the donor on a quarterly, semi-annual and annual basis
• Working with finance team and line manager to ensure timely accountability and accurate financial reporting for the ECW Project as per SCI policy and donor requirements.
• Ensure that all budget adjustments are in line with the donor requirements and SC members are informed and approve budgetary changes.
• Develop realistic, detailed plans, budget and proposals with consultation of the community members, children and other key stakeholders.
Programme monitoring and reporting:
• Facilitate effective monitoring, evaluation, accountability, learning, documentation and reporting  in line with agreed project targets and standards:
• Establish functioning project level M&E system and utilization of the information from the M&E database;
• Up-date the beneficiary database monthly or quarterly
• Develop project quality benchmarks and ensure that the issues in the MEAL Action Tracker are implemented
• Establish and ensure a functional accountability platform for information sharing and feedback.
• Manage project information, documentation processes, and ensure effective communication of the program/project results.
• Provide monthly reports (progress against planned activities, expense against estimated budget, etc) of project activities to the Regional Area Manager as per agreed schedule.
• Prepare semi-annual and annual reports of project activities (progress against delivery of outputs and achievement of outcomes, etc) to the donors, districts and country Office as per agreed schedule.
• Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
• Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.
• Ensure Quality and timely delivery of assessments and plans by field projects.
• Submit quality and timely monthly, bi-annual and annual reports.
• Lead the process of developing project baselines and evaluations ToRs, 3 months before the date of effective implementation.
• Support proper documentation of ECW Project activities conducted –case studies, best practices and Compile and submit regular progress reports on the planned implementation activities to Line Manager.
• Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
• Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.
• Document vital project documents including fund summary, project proposal, M&E plan, monthly, semi-annual and annual reports, reports on activities implemented (approved concept, activity report and attendance lists)
Community Empowerment and Impact
• Innovatively support children, parents, schools and communities to participate, own and benefit from the project interventions
• Mobilize and facilitate active participation of children, school, parents and leaders to participate in planning, monitoring and implementation of community development initiatives.
• Build the capacity of children, school, parents, communities and leaders to collectively engage local leaders on issues identified.
• Liaise and follow-up on commitments made by leaders on improvement of the youth wellbeing.
• Support functional independent youth advocacy platforms
Communication and Documentation
• Profile project impact, success stories, most significant change stories, captivating photography
• Document and share best practices and human interest stories
• Manage donor and SC branding and visibility through media visits, sharing reports
Advocacy, Networking and Representation
• Represent Save the Children externally at Regional -level youth/ district Working Groups/meetings, work groups, development forums workshops, and via personal networking.
• Ensuring that the Save the Children programme experience is represented and given recognition at district and regional meetings and workshops, donor, networks.
• Actively promote and develop advocacy objectives for the ECW Project in consultation with the Advocacy Specialist, RAM – Wester
• Network with other Save the Children International interventions in their areas of operation to improve synergy and holistic approach to child support. 
• Ensure that the project activities are integrated and recognized in the Districts
• Ability to adhere to the SC Child Protection Code of Conduct, Security Guidelines, Chronic Illness Policy and ethical principles.
• Bi-annually and annually submit a district specific project progress report on what has been accomplished; highlighting the 
• Annually share with the districts project plans and activity budgets.
Others:
• Contribute to advocacy, strategies and research initiatives.
• Participate in Country Office emergency preparedness and planning processes.
• Where relevant, integrate emergency preparedness (awareness, activities) in all program planning and team meetings to ensure its consideration in all stages of programming
• In case of emergency, be prepared to contribute to the delivery of an appropriate and timely response.
• Comply with all relevant Save the Children policies and procedures with respect to child safeguarding policy, health and safety, equal opportunities and other relevant policies.
• Any other reasonable duty as may be assigned that is consistent with the nature of the job and level of responsibility.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 10 years
Required languages: English (Spoken: fluent | Written: fluent)
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