Supply Officer

JOB DESCRIPTION: SUPPLY OFFICER

Project: Provision of
Third-Party Contract for Repair, Maintenance and Fleet Management

1. Job purpose

To coordinate the sourcing,
procurement, tracking and timely supply of spare parts, tools, equipment and
consumables required for fleet maintenance and workshop operations, ensuring
operational continuity and minimizing delays caused by material shortages.

2. Key responsibilities

1. Supply
   coordination: Coordinate the supply of spare parts, tools, maintenance
   materials and consumables required by workshops.
2. Procurement
   support: Support local, regional and international sourcing of required
   items in accordance with approved procurement procedures.
3. Requirements
   planning: Liaise with workshop supervisors and mechanics to identify
   material requirements and urgent supply needs.
4. Stock
   availability: Monitor the availability of critical spare parts and
   consumables and flag shortages that could delay repairs.
5. Supplier
   coordination: Liaise with suppliers and service providers to obtain
   quotations, confirm availability and follow up on deliveries.
6. Delivery
   tracking: Monitor orders, shipments and deliveries to ensure materials
   reach the required operational locations on time.
7. Logistics
   coordination: Support freight forwarding, customs coordination,
   cross-border transportation and last-mile delivery where applicable.
8. Records
   and documentation: Maintain accurate records of supply requests, purchase
   orders, deliveries and outstanding orders.
9. Urgent
   resupply: Coordinate priority sourcing and emergency resupply for critical
   maintenance requirements.
10. Reporting:
    Provide updates on supply status, pending orders, shortages and potential
    risks to service delivery.
11. Compliance:
    Follow approved procurement, inventory, documentation and client
    procedures.

3. Working environment

The role supports the repair,
maintenance and fleet-management operation, including the supply of:

• Vehicle
  and heavy-equipment spare parts.
• Workshop
  tools and diagnostic equipment.
• Maintenance
  materials and consumables.
• Safety
  equipment and workshop accessories.

4. Qualifications and
experience

A relevant qualification in
procurement, supply chain management, logistics, stores management or a related
field.

• Experience
  in procurement coordination, materials supply or logistics operations.
• Experience
  tracking orders, deliveries and supplier performance.
• Knowledge
  of stock control and spare-parts management.
• Ability
  to maintain accurate procurement and delivery records.
• Strong
  coordination, communication and reporting skills.
• Experience
  supporting vehicle maintenance, engineering, fleet operations or
  remote-site logistics as an advantage.

How to Apply: Interested

and qualified candidates should submit their CV via email to: rmbugua@raints.com