BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realise their potential.

About The AIM Program

The Mastercard Foundation Accelerating Impact for Young Women (AIM) in Partnership with BRAC is equipping 2 million adolescent girls and young women (AGYW) with age-appropriate entrepreneurship, employability, and life-skills training, as well as the tools to start and scale their own businesses. The nine-year program (2021-2030) applies BRAC’s proven model using microfinance, youth empowerment, agriculture, education and skills development to improve lives and livelihoods.

About The AIM Education Pathway

The AIM Education pathway is designed to increase access to and completion of quality secondary education for adolescent girls, aged 12-17. The program seeks to achieve three core objectives: (1) to empower 400,000 adolescent girls by increasing their agency, voice, and life skills; (2) to support adolescent girls to complete at least lower secondary school; and (3) to improve gender-responsive education in at least 2,000 secondary schools.

Job Summary

The Branch Accounts & Operations Officer (BAOO), reporting to the Regional Accounts Officer (RAO) and AIM Branch Manager (AIM-BM), will manage direct branch-level accounts and finance, procurement, coordination, partnership, and administrative staff in the branch (if any), support in overall programme implementation and other assigned activities. This will include day-to-day finance management and implementation, staff-capacity development, financial monitoring, and stakeholder management.

Responsibilities

Finance and Accounts Related Activities:

Receive all collected cash by registering in the daily cash register and filling in all the vouchers and bills with approval, and preserve them accordingly.
Everyday morning after discussing with the BM and other PAs to know that day’s approximate collection amount and plan for proper banking.
Share the collection sheets with the relevant PAs based on the collection schedule (using VSLA platform) printed collection sheets.
Synchronize collections made by PAs with the accounting system, ensuring accuracy of both the collections and corresponding accounting records.
Submit the cash requisition with the signature of the BM to the regional accounts officer based on the approved activity plan.
At the end of each business day and month-end, perform required cash reconciliation and check the collection ledger and DCR.
Ensure cash transfer under the Education Pathway.
Track and maintain sufficient cash flow for smooth day-to-day project activities based on the country policy.
Record all branch-level expenses and financial transactions in the accounting system promptly to ensure accurate and timely month-end closing.
Serve as custodian of all financial and procurement documents, records, and information at the branch level, ensuring they are well-organized for research, monitoring, supervision, and audit purposes.

Branch Operations Support

Occasionally visit AIM clubs, attend YDC meetings, VSLA meetings, and follow up on ongoing different field-level trainings. Livelihood & education participants etc.
Support in the mentors’ recruitment process.
Support in club space identification and completion of the agreement, club operations, participants’ invitation according to the programme operations manual.
Support in service provider mapping and establishment of working relationships.
Support in identification of school(s) to provide education support as per the programme design.
Help to ensure timely disbursement of livelihood and education pathways support to the participants.
Lead approved branch-level procurement activities in line with the procurement guidelines.
Custody of all branch-level electronic devices and furniture and maintain stock register.
Act as the technical focal point at the branch level to ensure the use of Binsight and other digital tools.

Technical and Implementation Support:

Help AIM Branch Manager to provide supervisory support to all AIM related program activities at the branch level, ensuring activity planning, roll-out, implementation, and tracking, in accordance with the operations manual; ensure achievement of programmatic targets as per AOP.
Help BM in team-set up, staff onboarding, training and activity planning of AIM-PAs.
Ensure the use of the Binsight app from the household (HH) survey to all other related activities.
Provide technical guidance and direction to PAs to match participants to livelihood and Education pathways.
Help to ensure timely preparation and submission of MIS, financial and donor reports.
Help in the establishment of market development and value-chain activities.

Supervisory, and Coordination Support:

Lead all branch-level activities and serve as the branch’s second-main focal point for internal and external stakeholders.
Supervise branch administrative staff (where applicable) e.g. office assistant, providing guidance, training, and performance feedback.
Co-facilitate monthly branch coordination meetings to ensure communication, planning and internal alignment.
Help in monitoring/research and survey (including HH survey) related activities at the branch level.
Help/lead in AIM community dialogue(s), workshops, meetings.

General Administration Support

Support the efficient functioning of the Branch office, ensuring a conducive and safe working environment.
Coordinate the provision of office supplies and consumables, ensuring adequate stock levels and timely replenishment in the Branch office.
Implement and maintain effective record-keeping systems for administrative documents and data.
Serve as the primary point of contact for all safety and security matters within the Branch.
Coordinate incident reporting, ensuring timely and thorough documentation of incidents and corrective actions.

Safeguarding Responsibilities:

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same.

Required Qualifications

Bachelor’s degree (preferred) or Diploma in Finance/Accounts/Business Administration/Commerce and/or other relevant fields
At least 2 years’ experience in national/international development sector, including experience with managing finance and accounts for development programs including microfinance, livelihood, education, agricultural and food security, and/or girl’s and women’s empowerment programs
Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
Strong Microsoft Office skills

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Branch Accounts & Operations Officer (BAOO)-Kisii/Kakamega

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