Kapiti Plains Estate Limited seeks an Accountant to manage financial and accounting operations. The role involves processing daily transactions, managing payroll, fixed assets, and inventory, while ensuring compliance with company policies.

Key Responsibilities

Financial Accounting & Payroll:

Record all daily financial transactions in the OCS system and ensure the accounting period is closed by the 1st of the subsequent month.
Reconcile the current account monthly and ensure any outstanding items are actioned before the end of the following month.
Monitor the ranch/conservancy operational budget and cash flow and prepare a monthly CAPEX status report.
Record and account for all ranch/conservancy sales and expenditure.
Manage and account for the farm’s petty cash and ensure the petty cash management policy is fully followed.
Prepare and process the ranch/conservancy payroll and staff benefits to comply with current statutory taxation and employment law.
Maintain detailed employee records.

Fixed Assets & Inventory:

Maintain comprehensive and up-to-date asset information in the asset register and provide guidance on asset replacement and maintenance policies.
Prepare monthly reconciliations for livestock and consumables and promptly communicate any variances for appropriate corrective action.
Update and maintain detailed livestock records, including livestock counts and herd transfers.

AP/AR Management:

Process and record supplier and customer invoices, payments, and receipts in line with approved controls and policies.
Maintain accurate supplier and customer records and ensure compliance with tax requirements.
Reconcile AP and AR accounts, investigate variances, and resolve discrepancies.
Monitor aging balances and follow up on outstanding payables and receivables to support cash flow management.

Operations Management:

Establish effective procurement and stock-control procedures, including for fuel, to ensure accurate recording and reconciliation with physical inventories.
Coordinate with the headquarters procurement officer to ensure full compliance with procurement policies and best practices.
Review and strengthen internal controls to support efficient and effective operational processes.

CRO Costing:

Prepare and issue invoices for all CRO studies, track corresponding receipts, and ensure accurate posting in the OCS system.
Monitor the aging of all CRO study accounts and ensure timely settlement, preventing any outstanding balances from exceeding three months past their due date.

Others:

Support the ILRI Deputy Finance Manager during end-of-year closing procedures and audits.
Ensure proper and secure filing of documents is in place.
Provide additional support on demand to the clients of the unit.
Carry out other duties as may be assigned by the Senior Manager/Head – Kapiti.

Requirements

Essential

Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
Professional technical skills desired: CPA Section 2 or above; full professional certification such as CPA (K), ACCA, or equivalent is an added advantage.
At least three (3) years of relevant, progressive work experience; preferably in a research, NGO, or agribusiness setting.
Experience in payroll administration and inventory reconciliation.
Proficiency in accounting software, preferably OCS.
Strong knowledge of IFRS and Kenyan tax regulations.
Advanced skills in Microsoft Excel.
Ability to work independently and meet deadlines.
Excellent attention to detail and accuracy.
Strong communication and interpersonal skills.

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Accountant - Kapiti Plains Estate Limited

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Accountant - Kapiti Plains Estate Limited

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