Knowledge, Experience & Skills

• At least 1–3 years’ experience in Human Resource administration or a related role.
  
• Good understanding of HR practices and labour laws.
  
• Strong organizational and record-keeping skills.
  
• Good communication and interpersonal skills.
  
• Ability to maintain confidentiality and handle sensitive information.
  
• Proficiency in MS Office applications
  

Recruitment & Onboarding Support:

• Assist in coordinating recruitment processes, including scheduling interviews and communicating with candidates.
  
• Support the preparation of interview documentation and recruitment records.
  
• Assist in onboarding new employees, including preparing induction materials and related documentation.
  
• Maintain recruitment databases and ensure proper filing of recruitment records.
  

HR Records Management:

• Maintain accurate and confidential employee records both physically and within the HR Information System.
  
• Update employee data, including contracts, performance records, and personal information.
  
• Ensure HR files are complete and comply with organizational and statutory requirements.
  

Payroll & Benefits Administration:

• Provide administrative support in payroll preparation by compiling staff data and updates.
  
• Assist in monitoring staff leave and departmental leave schedules.
  
• Support administration of staff benefits, including medical insurance, welfare programs, and other employee benefits.
  

Performance Management & Training Support:

• Maintain employee performance management records.
  
• Assist in organizing staff training and development programs.
  
• Maintain training records and support monitoring of staff participation in training activities.
  

Staff Welfare & Employee Relations:

• Support coordination of staff welfare initiatives and employee engagement activities.
  
• Assist in responding to routine HR queries from employees.
  
• Support the HR Officer in addressing employee concerns and promoting a positive work environment.
  

HR Administration:

• Assist in preparing staff leave schedules and tracking leave utilization.
  
• Support the preparation of HR reports and related documentation.
  

Compliance & Policy Support:

• Ensure HR documentation complies with organizational policies and applicable labour laws.
  
• Support HR audits by preparing and organizing required documentation.
  
• Assist in the review and updating of HR policies, procedures, and templates.
  

Other Duties:

• Perform any other HR-related duties as assigned by the HR Officer.