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Entry and Basic-level Non-profit, social work Jobs in Kaloleni, Kenya
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LVCT Health
Senior Technical Officer - Communications & Knowledge Management- Mombasa
Closed for applications
Profession (Non-profit, social work, Entry and Basic-level)
Industry (Entry and Basic-level)
Banking, microfinance, insurance,Communications, media, radio, tv,Computers, software development and services,Construction, renovation, maintenance,Education, academic,Energy, utilities, environment,Governmental,Health care, medical,Non-profit, social work,Outsourcing, leasing,Restaurant, hospitality, travel,
Seniority (Non-profit, social work)
© Fuzu Ltd
GiveDirectly, Inc
Non-profit + 1 more
Description
Overview: An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.
Key Responsibilities
Office & Administration Support
- Ensure the office is clean, well-organized, and fully functional
- In charge of office security, custodian of office keys
- Provide support in organizing company events and activities
- Provide Quality Customer Service to staff and walk-in guests
- Support with the coordination of travel logistics for staff and other guests as instructed by the OPM e.g. booking of flights, taxis, and hotels for staff accommodation
- Managing Courier Services — sending and receiving mail and parcels
- Regular monitoring of relevant supplies to ensure no stockout
- Perform other administrative duties as assigned by management
- Ensures that all incidents are reported
Petty Cash Management
- Daily update of the petty cash tracker, receipts filed, both in soft and hard copies
- Ensuring that office expenses are within budget
- Ensure all spending is within the organization’s policies
- Ensuring there is no discrepancy between the cash at hand and the records
- Weekly submission of spent petty cash
- Timely request for petty cash replenishment
Procurement
- Support local procurement in coordination with the OPM
- Support with the sourcing of potential service providers as needed
- Support the timely submission of vendor invoices and vendor payments as needed
Inventory management
- Ensure asset trackers are up to date, and all assets are tagged and accounted for
- Conduct monthly assets verification through physical stock count
- Timely reporting of loss or damage of any of Give Directly’s property
- Support the issuance, replacement, and clearance of field/office equipment to staff
Desired Qualifications
- Minimum of a Diploma in Business Management, or a related field
- Minimum 1 year of experience in office management in a fast-paced environment
- Strong problem-solving and organizational skills
- Proficient in the Microsoft Office suite
- Deep familiarity with Mombasa and Kilifi County and fluent in the local languages
- High integrity, empathy, and alignment with GiveDirectly’s values
- Excellent verbal and written communication skills
- Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality
- Fluency in Giriama is required
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