Administration Manager, Department of Population Health

Requirements

• Master’s degree in Business Administration, Operations or Project Management, Public Health, Social Sciences, or a closely related field from a recognized university, and/or equivalent professional experience.
  

Relevant Experience

• Minimum of 5–8 years of progressively responsible experience in administration or operations management.
  
• Prior experience in an academic, research, or healthcare environment is highly desirable.
  
• Experience supporting donor-funded or externally sponsored projects (e.g., grant budgets, reporting, compliance) is preferred.
  

Personal Characteristics & Behaviours

• Demonstrated experience in administrative and operational leadership.
  
• Strong project management, planning, and problem-solving skills.
  
• Proven ability to manage budgets, financial tracking, and reporting.
  
• Excellent written and verbal communication skills.
  

Administrative Leadership & Governance

• Provide administrative leadership and direct support to the Chair of Department
  
• Coordinate departmental planning, workplans, and reporting cycles
  

Office & Operations Management

• Oversee day-to-day administrative operations and office systems.
  
• Manage workflows, schedules, records, and administrative staff.
  

Financial Management & Budgetary Control

• Coordinate departmental budget preparation and monitoring.
  
• Liaise with Finance on expenditure tracking and reporting.
  

Human Resources & Office Coordination

• Liaise with HR and central units on staffing, onboarding, and performance processes.
  
• Coordinate procurement of supplies and equipment.
  

Facilities & Logistics Management

• Coordinate office space, infrastructure, IT support, and event logistics.
  

Records, Reporting & Documentation

• Maintain administrative, project, and compliance records.
  
• Prepare routine and ad hoc administrative reports.
  

Donor-Funded Projects & Compliance

• Coordinate administrative support for donor-funded projects.
  
• Ensure compliance with donor agreements and AKU regulations.
  
• Support donor reporting and audits.
  

Internal & External Communication

• Coordinate internal communications across Department and University units.
  
• Draft and disseminate official communications on behalf of the Chair.
  
• Support approved external and digital communications.