Administrative Assistant – Research Department

KNOWLEDGE, SKILLS AND EXPERIENCE

• Bachelor’s degree in Administration, Business, Social Sciences, or a related field.
  
• Additional training in research administration is an advantage.
  
• 1–3 years of administrative experience (preferably in higher education or research environment).
  
• Experience with data management, project coordination, or grant administration is a plus.
  
• Excellent organizational and time-management skills.
  
• Strong written and verbal communication abilities.
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and document management tools.
  

• Manage day-to-day office operations, including scheduling, filing, correspondence, and document preparation.
  
• Serve as the first point of contact for internal and external inquiries related to research activities.
  
• Maintain department calendars, schedule meetings, and organize appointments for research staff and leadership.
  
• Prepare meeting agendas, minutes, and follow-up action items.
  
• Assist faculty and researchers with the preparation, formatting, and submission of research proposals and grant applications.
  
• Maintain records of ongoing and completed research projects, ethical approvals, and grant documentation.
  
• Support logistics for research workshops, seminars, and conferences.
  
• Coordinate communication between researchers, administrative offices, funding agencies, and external partners.
  
• Maintain updated databases of research projects, publications, funding sources, and collaborations.
  
• Ensure accurate and timely data entry for reporting requirements.
  
• Assist in preparing departmental reports, presentations, and research summaries.
  
• Process purchase requests, reimbursements, and invoices related to research activities.
  
• Monitor expenses and assist with budget tracking for research grants and department accounts.
  
• Coordinate procurement of materials, equipment, and supplies.
  
• Assist with documentation required for Institutional Review Board (IRB) or Ethics Committee submissions.
  
• Ensure compliance with university policies and funding agency requirements.
  
• Maintain confidentiality and secure storage of sensitive research documents.