Administrative Assistant

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Communication, Public Relations, Customer Service, Office Management, Education Administration or a related field.
  
• Minimum of three (3) years of relevant administrative experience, preferably in a busy school or educational institution.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital record management systems.
  
• Excellent communication, interpersonal and organizational skills.
  
• Strong ability to multitask, prioritize and manage competing deadlines effectively.
  
• High level of integrity, confidentiality and attention to detail.
  

• Take prospective parents and students through the admission process which includes;
  
• Explaining to the parents the range of services and benefits that the school offers.
  
• Orienting the prospective and new parents by conducting a tour of the campus while explaining to them the facilities available in the school.
  
• Scheduling and arranging for assessments and bookings for child admission.
  
• Guiding the parents on how to complete the student admission documents.
  
• Channel all communication from any department in school to the parents after approval by either the Deputy Principal or School Principal.
  
• Ensure continuous growth in student numbers by working closely with the Administrator and the Communications and Marketing Office.
  
• File and update student registration documents into digiskool & iSAMS platform.
  
• Manage physical back-up filing of the student registration documents.
  
• Assist the Administrator with sending reports that have not been incorporated into the iSAMS
  
• platform via email to the parents (e.g. club reports, BTEC reports).
  
• Ensure medical forms are forwarded to the Wellness Centre at the point of student admission for updating of their medical records by the Wellness team.
  
• Participate in the social media marketing and analysis of feedback.
  
• Follow up with inquiries of clients from website backend, emails, phone calls or physical visits.
  
• Channel all feedback and concerns from parents to teachers and management in consultation with the Administrator.
  
• Edit and create content for the school newsletter and school magazine when called upon by the Creative Media/Marketing Team.
  
• Works as part of the technical team that plans for school events.
  
• Maintain a good document filing system.
  
• Attend scheduled meetings as may be needed from time to time.
  
• Assist the Administrator in managing the other support functions (facilities, catering, transport) as may be guided or requested.
  
• Protect organization's value by keeping information confidential.
  
• Perform any other administrative duty as may be assigned from time to time.