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Lutheran World Federation
Non-profit + 1 more
Description
Requirements
- Diploma in management or administration
- A bachelor’s degree in business administration, Social Sciences, or a related field will be an added advantage
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace
- 1 to 2 years of practical experience
- Experience in an international humanitarian setting required
- Receive visitors or staff at the LWF Nairobi Office and redirect them or provide information on relevant issues and procedures.
- Answer, screen, and redirect telephone calls/Emails as appropriate.
- Maintain a proper filing and recording system for income and outgoing correspondence and documents.
- Coordinate visiting delegations and provide necessary support to such delegations.
- Coordinate requests for staff travel and accommodation and prepare reports as requested from time to time.
- Support in collating documents and submitting payment requests to the Finance Unit for Nairobi office and expatriate staff utility bills, travel, and accommodation expenses for staff and/or visitors as necessary to ensure that they are paid on time.
- Ensure that office equipment and facilities are well-maintained and that they are in good working condition. Any requirements for repairs should be reported immediately for necessary action.
- Assist in logistical and materials support for coordination of meetings and workshops/seminars.
- Coordinate with the IT team to arrange for the landline new extension installation request made by other unit(s).
- Facilitate the onboarding of new employees by ensuring requests for cellular phone/SIM cards are processed promptly.
- Assist in managing office supplies and inventory when called upon
- Perform other related duties as requested from time to time.
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