Administrative Intern

Organizational Context

This internship offers an excellent opportunity for a motivated individual seeking to gain practical experience and develop professionally in the field of Administration with the leading agency for refugee protection.

The Admin Intern will work under the supervision of the Senior Administrative Officer (Finance), who will provide regular guidance, mentorship, and support throughout the assignment. The incumbent will actively contribute to a range of administrative and operational functions, gaining valuable exposure to office management, procurement processes, facilities coordination, records management, travel administration, and general administrative support. This role provides a unique platform to enhance professional competencies, develop a strong understanding of UNHCR operations, and build practical skills in a dynamic and multicultural work environment.

The Administration and Finance Unit plays a critical role in supporting office operations, including the processing of accounts payable transactions, accounts receivable invoices, receipts, refunds, and related transactions. The unit is also responsible for managing prepayments, operational advances, and suspense balances, while ensuring compliance with UNHCR administrative and financial procedures.

Key Responsibilities

Under the supervision of the Senior Administrative Officer - Finance, the Intern will support in the following areas:

• Furniture, stationery and administrative equipment
• Staff shuttle, taxi and related recovery arrangements
• Administrative vendor, invoice and contract follow-up
• Meeting, retreat, mission and high-level visit logistics
• Procurement planning and requisition follow-up
• Conference-room and shared-facility coordination
• Administrative records, trackers and document repositories

Minimum Qualifications Required

In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR
• Candidates with previous UNHCR Internship experience must not have exceeded the maximum total cumulative full-time internship duration of eight (8) months
• Language Requirements - Knowledge of English (at B2 Level) and/or UN working language of the duty station if not English

Desirable Qualifications and Skills

• A highly organized and proactive individual with strong administrative, logistical, and coordination skills.
• Knowledge in procurement follow-up, records management, vendor coordination, office asset administration, and the organization of meetings, missions, and high-level events.
• Demonstrates excellent attention to detail, effective communication skills, and the ability to manage competing priorities while delivering timely and accurate administrative support in a professional environment.

Work Conditions

Full-time internship with working hours from 8 a.m. to 4:30 p.m. Monday to Thursday and Friday 8 a.m. to 2:00 p.m. (37 hours per week).

The successful candidate will be assigned to support the team in Kenya Country Office.