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The Northern Corridor Transit and Transport Agreement (NCTTA)
Transportation + 2 more
Description
Qualifications and experience:
i. A bachelor's degree in Public Administration, Procurement, Supply Chain
Management, or any other business-related field is required.
ii. A combined national and or international experience of 8 years in procurement,
purchasing, or in administrative roles particularly one involving supporting
procurement processes, is highly valuable.
iii. Good knowledge of secretarial work, office management including records
management is essential.
iv. Advanced information technology skills especially Microsoft Office (word, excel,
access) etc and potentially procurement-specific software is a plus.Administrative Responsibilities.
Scheduling appointments, managing calendars, and coordinating meetings, minute
Assisting with the preparation and management of contracts, ensuring deliverables
a) General Office Support
Answering phones, managing correspondence (email and physical mail), scheduling
appointments, maintaining files, and coordinating travel arrangements, and ordering
supplies, maintaining equipment, office, machinery, and assisting with general office
duties.
b) Record Keeping, data Entry and Management
Maintaining accurate and up-to-date records of procurement activities, supplier
information, and other relevant documents. Maintaining organized filing systems,
databases, and contact lists. Entering and managing data in relevant systems,
ensuring data accuracy and integrity.
c) Communication Management (Client /visitor interaction)
Greeting and assisting visitors, acting as a point of contact for internal and external
stakeholders, communicating procurement information, and escalating issues as
needed.
d) Financial Tasks
Assisting with expense tracking, budget management, and invoice processing related
to administrative activities.
e) Scheduling, Coordination & Event PlanningScheduling appointments, managing calendars, and coordinating meetings, minute
taking and travel arrangements and assist with event logistics, including venue
bookings, and attendee management.
f) Confidentiality and Document Management
Handling sensitive information with discretion and professionalism and preparation,
editing, and distribution of documents, reports, and presentations. Assisting with
tasks like document preparation, and report generation.
g) Any other assigned administrative tasks by the supervisor
Procurement Responsibilities:
a) Purchase Order Management
Creating, processing, and tracking purchase orders, ensuring accuracy and
compliance with company policies and procedures and handling air ticket bookings
for the organisation.
b) Supplier Management
Communicating with suppliers, obtaining quotes, negotiating prices, and managing
supplier relationships.
c) Contract ManagementAssisting with the preparation and management of contracts, ensuring deliverables
are met and terms are adhered to.
d) Inventory Management
Monitoring stock levels, tracking inventory, and advising on reorder points to prevent
stockouts.
e) Compliance and invoice processing
Ensuring all procurement activities comply with relevant regulations and company
policies and assist with the processing of invoices related to procurement activities
f) Any other assigned procurement tasksStart hiring with Fuzu
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