Administrative Secretary

Requirements for Appointment and Promotion

1. Must have Bachelor’s Degree in Office Administration or Office Management /English/Communication or its equivalent with at least Second Class Upper Division or its equivalent from a recognized university.
   
2. Must have at least 3 years of relevant experience in administrative and secretarial duties, including office management, records management, preparation of reports and correspondence, and scheduling.
   
3. Must have KCSE with at least C+ or its equivalent qualification;
   
4. Relevant recognized professional qualification (CPS (K) Final) or certificate(s) in secretarial is added advantage;
   
5. Computer typing speed of at least 50 words per minute;
   
6. Ability to write using Short Hand;
   
7. Must be proficient in the use of computers especially Microsoft Word, Latex, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Outlook, E-Learning and Internet.
   

1. Perform administrative and other official duties as assigned by the supervisor.
   
2. Perform typing, data entry, information processing, and preparation of office documents for decision-making and efficient office operations.
   
3. Maintain office records, sensitive information, and ensure their safe custody and accessibility when required.
   
4. Respond to emails, queries, and communicate administrative matters on behalf of the supervisor to employees, students, and other stakeholders.
   
5. Assist the supervisor in the implementation and coordination of administrative functions, office operations, and service delivery.
   
6. Attend to and provide professional services to students, employees, and other stakeholders within the office.
   
7. Prepare reports, committee minutes, and other official documents in accordance with professional standards.
   
8. Maintain the supervisor’s itinerary, schedule appointments, and provide timely reminders on upcoming events and activities.
   
9. Coordinate office services, activities, and operational processes to ensure efficiency and effectiveness.
   
10. Perform other duties as assigned by the supervisor.