Agriculture Project Assistant (Agsys Project)

The Junior Project Management Assistant provides day-to-day support in the implementation of project activities of the AgSys project, spanning all five output areas. He/she is contributing to the development of high-quality interventions in the field of agricultural policies, agricultural innovations, sustainable financing and empowerment of gender change agents. He/she ensures efficient project operations, timely logistics and administration, and smooth communication between the project team, partners, stakeholders, and government officials.

A. Tasks

The Junior Project Management Assistant will perform the following tasks under the professional supervision of the Project Manager:

1. Project Implementation Support (Technical)

• Support the planning, coordination, and execution of project activities in the field of agricultural policies according to work plans - across all 5 output areas (Policy, Innovations, Inclusivity, Finance and global agendas)
  

• Support the design and organization of workshops, trainings, missions, and stakeholder meetings (agendas, logistics, invitations, materials, follow-up).
  

• Collect and organize data, drafting of concept notes, policy briefs, background materials, and technical inputs needed for project deliverables.
  

2. Administration and Logistics

• Prepare travel requests, bookings, and logistics arrangements for project staff, partners and official delegations. Ensure smooth communication along the process.
  

• Maintain project files (physical and digital) and ensure proper documentation of contracts, reports, and correspondence.
  

• Support procurement processes, including drafting ToR and compiling of required documentation and handling coordination with admin & finance.
  

3. Communication and Coordination

• Draft correspondence, meeting minutes, and briefing notes.
  

• Contribute to the preparation of project newsletters, presentations, and visibility materials.
  

• Contribute to project visibility through social media postings and development of other products.
  

4. Monitoring and Reporting

• Assist in tracking project timelines, deliverables, and budget expenditures.
  

• Support the preparation of progress reports and donor reporting inputs.
  

• Providing technical support to other team members.
  

• Regular monitoring and reporting of activities.
  

• Perform any other duty as required by the superior.
  

B. Required qualifications, competences, and experience

Qualifications

• Bachelor's degree in agricultural sciences, environmental policy, rural development, or a related field.
  

Professional experience

• Some work experience (1–3 years) in agricultural development, policy projects, or program support.
  
• Familiarity with agricultural, rural development, or agri-food systems policy issues
  is an asset.
• Experience working in development cooperation is an asset.
  
• Knowledge of gender sensitive approaches in project implementation is an asset.
  
• Proven affinity with social-media and experience in using them for strategic communication is an asset.
  
• Strong written and verbal communication skills.
  
• Very good technical literacy in MS Office and online collaboration tools.
  
• Strong organizational, multitasking, and stakeholder engagement skills.
  
• Ability to work collaboratively in diverse environments and with multi-disciplinary
  teams.

• Ability to implement complex tasks under tight schedules and deadlines.
  

• Self-starter, who works independently and has a flexible attitude but is a strong team
  player.