This job is no longer accepting applications.Browse similar jobs
JKUAT Enterprises Ltd
Governmental
Assistant Office Administrator (1 Position) - Job Grade 8 (Permanent & Pensionable) REF: VA/5/11/2025
Closed for applications
Description
The role is responsible for providing comprehensive administrative and secretarial support to the functional head and office. It involves managing the day-to-day operations of the office, including scheduling appointments, organizing meetings and travel arrangements, preparing correspondence and documents, and maintaining records and communications. The position ensures efficient coordination of office activities, proper documentation, and effective communication within and outside the department.
Duties and Responsibilities
1. Responsible for the overall day to day management/administration of the office of the functional head.
2. Booking the meeting room for meetings and making hospitality arrangements as may be required.
3. Sending out notices for meeting and following up to confirm receipt.
4. Ensuring that the meeting venues are well organized.
5. Managing and maintain the office diary and schedule of appointments for the immediate supervisor.
6. Providing secretarial services for the functional area.
7. Maintaining records of outgoing letters, correspondences, documents and records; monitor, screen, respond to and distribute incoming communication.
8. Preparing and editing correspondence, communications, presentations and other documents.
9. Organizing international travel as may be required from time to time.
10. Answer and screen calls directed to the directorate/ department/division.
Qualifications
1. At least four (4) years relevant experience.
2. At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its
equivalent from a recognized institution.
3. A professional certificate.
4. Proficiency in computers.
5. Demonstrated results in work performance.
6. Fulfilled the requirements of Chapter Six of the constitution.
Start hiring with Fuzu
Recruit better talent faster - on your own or with our support.
Explore recruitment platformJob search tips from Fuzu
Selected articles on cover letters, CV structure, and interview preparation.
