Assistant Office Administrator III

Person Specifications

For appointment to this grade, a candidate must have:

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized institution;
  

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  

  • Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III;
    
  • Shorthand II (80 w.p.m);
    
  • Business English II/ Communications 1;
    
  • Secretarial Duties II;
    
  • Commerce II;
    
  • Office Management III/Office Administration and Management III;
    
• Certificate in computer application skills
  

Method of Application

• Taking oral dictation;
  
• Word and data processing;
  
• Managing e-office;
  
• Handling telephone calls and appointments;
  
• Ensuring security of office records, documents and equipment;
  
• Maintaining an up to date filing system in the office;
  
• Operating office equipment;
  
• Managing office protocol;
  
• Managing office petty cash; and
  
• Handling telephone calls and appointments.