Association Engagement and Communication Officer

Education

• Undergraduate Degree in Business administration, International Relations, Social Sciences or other related disciplines.
  
• Knowledge of the Eastern Africa Context as well as of global humanitarian affairs
  
• Strong written and oral communication skills as well as presentation skills.
  
• Knowledge of MS Office applications such as Outlook, MSF Word, MS Excel, SharePoint
  
• Knowledge of ERP, CRM,
  
• Knowledge of MSF organizational structure, communication guidelines, and engagement strategies is highly desirable.
  
• Previous experience with MSF Association or executive work is desirable.
  

Experience

• Previous MSF experience in countries of operations, headquarters or the association a pre-requisite.
  
• At least 2 years’ experience in Strategic Communications / Event Planning / L&D
  

Technical and Operational Responsibilities

• Support engagement within MSF Eastern Africa Association
  
• Develop engagement strategies that promote an active, inclusive, and well-informed MSF EA Association (EAA).
  
• Facilitate engagement between the MSF EA Board and Association members.
  
• Cultivate the development of a collective associative identity and shared understanding of MSF principles.
  
• Support in the Organization and facilitation of EAA debates and associative events across the region, including the General Assembly (GA), ensuring broad and strong participation of EAA and other members.
  
• Liaise with other departments at the MSF EA office and the MSF Missions in the region on associative activities.
  
• Support in recruiting new members, administer the EAA membership, managing applications and keeping the Database up to date.
  

Support Associative engagement in countries of operations

• Support in the stimulation of associative life in the field and successful organization of planned associative activities.
  
• Support the network of Associative Focal Persons and members in countries of operations
  
• Learn and work with other Associations to develop trainings in collaboration with MSF EA Learning & Development Unit.
  
• Support in the Organization and facilitation of Field Associative Debates (FADs)
  
• Engage with Heads of mission towards ALF and any board priorities
  

Manage inclusive, qualitative, regular and engaging Association Communications

• Develop and implement a communications plan and strategic approaches to cultivate a well informed and engaged membership, ensuring inclusion of and adaptation to different audiences
  
• Coordinate timely and accurate communication about associative news, events and topics (national/international) between and towards association members and volunteers
  
• Assist in the production of EAA monthly newsletter and other identified tools of communication for the Eastern Africa Association, providing necessary content adapted to the target audience(s)
  
• Coordinate the development of upcoming EAA websites and stimulate and moderate discussions on online and social media platforms.
  
• Facilitate information flow and engagement between members, staff and the board as necessary.
  
• Ensure the preparation, editing, compilation and dissemination of Associative events and the GA minutes / outcomes / reports
  
• Develop the content, material/resource needs and the logistics of events, including Mini GAs, Pre and Post GA, -International General Assembly (IGA), End Year Events with close collaboration with country responsible board members and Associative Focal Points.
  

Other Responsibilities

• Participating in International Projects/Coordinate and implement new initiatives as agreed by the EAA board e.g. planning and implementation of the urban space’s initiative in EA.
  
• Ensure accurate integration of EDI & Safeguarding aspects into all policies and practices within the MSF EA Association.
  
• Compliance Assurance - Ensure that all data processing activities within the MSF EA
  
• Association comply with relevant data protection laws and regulations, including the Data Protection Act, 2019 and support your team to receive necessary training in this area.
  
• Policy Adherence - Enforce data protection policies, procedures, and guidelines within the MSF EA Association, ensuring that all team members are aware of and adhere to these protocols.
  
• Supervision of additional part-time volunteers or members for specific projects and events.
  
• Work closely with the MSF EAA/EA Board Officer on common issues/activities as directed by the Board/President.
  
• Replace the Board Officer in all kinds of matters his/her absence.
  
• Participate in annual plans and budget preparation in collaboration with the Association Office staff and the Board as per the EA calendar.
  
• Participate in the review, monitoring and evaluation of MSF EAA annual and strategic plans and budget as per the agreed/set timelines.