Business Support Assistant, SSA5

Education:

Completion of secondary school education. A post-secondary certificate in Business Administration, Management, or related field is desirable.

Experience:

• At least five (5) years of progressively responsible administrative or business support experience.
  

• Experience in working with international organizations or UN agencies is an asset.
  

Knowledge and Skills:

• Strong organizational and time management skills.
  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  

• Excellent written and verbal communication skills.
  

• Ability to work independently and as part of a team in a multicultural environment.
  

• Attention to detail and ability to handle confidential information with discretion
  

1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.

2. Respond to standard queries and provide timely and accurate guidance.

3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources

4. Manage and maintain records and databases, to ensure information is organised and readily available for staff.

5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.

6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

7. Contribute to improvement of business procedures and processes.

8. Collect and perform basic analysis of data to contribute to quality business information management.

9. Provide guidance to junior colleagues in performing their duties.

10. Perform other duties as required.