Clerical Officer II

Requirement for Appointment

For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education (KCSE) grade C Plain;
  
• Certificate in Computer Applications from a recognized institution; and
  
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010.
  

• Maintaining an efficient filing system;
  
• Posting different entries in relevant ledgers and requisitions as per the ODPP procedures and provide information used to monitor the utilisation of resources in the institution;
  
• Drafting simple correspondences as advised;
  
• Compiling simple statistical records based on routine or special sources of information;
  
• Receipt and record entry and exit of office information material;
  
• Sort and distribute incoming mail;
  
• Entry of data in computer regarding prosecution cases;
  
• Update and maintain databases as directed to ensure accuracy and up-to-date information;
  
• Confirm the mention and hearing notices, fixing hearing and mentions dates with the courts;
  
• Give feedback on issues observed in the delivery of work;
  
• Open and retrieve files as directed; and
  
• Operate photocopiers, scanners, personal computers and voicemail systems.